Contracts and Invoice Office Specialist

Initial Posting Date:10/08/2026

Application Deadline:10/15/2026

Agency:

Oregon Department of Education Salary Range:$3,515 - $4,738

Position Type:

Employee

Position Title:

Contracts and Invoice Office Specialist

Job Description:

Position Title:

Contracts And Invoice Office Specialist Classification:
Office Specialist 2

Salary: $$3,515 - $4,738 ($3,742 - $5,067 PERS)
Type: (Permanent/Limited Duration ending:, Full-time/Part-time)
We are seeking a XXX (XXX) to join our XXX at the Oregon Department of Education. This is a (permanent position / limited duration position ending) represented by the Service Employees International Union (SEIU).This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources.

Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office.

What you will do!

The purpose of this position is to provide secretarial and administrative support to the Legal Administrative Specialist in the management of Dispute Resolution services within the Office of Enhancing Student Opportunities. This position processes contractor invoices and payment documentation to ensure timely and accurate payment of expenditures. This position is also responsible for maintaining appropriate record keeping across Dispute Resolution files and tracking systems, and for maintaining team knowledge management systems, including desk procedures, reference materials, and shared documentation.

Additional duties include general clerical support, filing, and assistance with team scheduling and meeting or training preparation.

This position provides fiscal and administrative support to the Special Education legal team, with primary responsibility for processing contract invoices. The role also serves as secondary administrative support to the Legal Specialist when the Legal Administrative Support position is unavailable. A strong background in fiscal processes and administrative operations is essential for success in this role.

Typical duties include:

Processing the intake of work invoices from contractors.

Maintaining an invoice tracking system and monitoring contract spending.

Supporting the processing of complaint orders, as needed.

Please  to view the full position description

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Application Instructions:

A cover letter and resume are required and are an important part of the application process. Only these materials are considered during the screening process:

A cover letter (no more than 2 pages), highlighting your skills and experience, and demonstrating how your qualifications align with the required and desired qualifications for this role.

A current resume detailing your relevant experience and education as it will be used in place of the detailed Workday work history for this agency-specific recruitment.

Before submitting your application, please confirm that your email address and other contact information are accurate, as interview invitations will be sent to the contact information you provide.

Additional application materials (such as letters of recommendation or transcripts) will not be reviewed. Cover letters and resumes are reviewed throughout the recruitment process by Human Resources and…