Administrative Assistant

Bluestone Real Estate Services | Salem, Oregon

Are you friendly, organized, and someone who enjoys helping people? Do you take pride in keeping an office running smoothly and making a great first impression?

Bluestone Real Estate Services is looking for an Administrative Assistant / Receptionist to support our Salem office. You'll be the first point of contact for visitors, residents, clients, and vendors while providing day-to-day administrative support to our property management team. The hours for this position are Monday through Friday, 8am to 5pm.

This is a great opportunity for someone who enjoys variety, stays organized, and knows how to balance great customer service with getting things done.

• Greet visitors and provide a friendly, professional first impression.
• Answer incoming calls, respond to inquiries, and direct callers to the appropriate team members.
• Manage front desk coverage and help keep the office welcoming, organized, and running smoothly.
• Assist the property management team with administrative tasks, correspondence, and document preparation.
• Monitor and respond to general office emails and route requests as needed.
• Scan, copy, file, and maintain accurate electronic and physical records.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Assist with scheduling, data entry, and updating information in company systems.
• Order office supplies and help maintain an organized, professional workspace.
• Support the team with special projects and other administrative tasks as needed.

• Excellent customer service and interpersonal skills.
• A friendly, professional demeanor and positive attitude.
• Strong written and verbal communication skills.
• Good organization, time management, and attention to detail.
• Ability to multitask, manage interruptions, and prioritize competing requests.
• Comfort using Microsoft Outlook, Word, Excel, and other office technology.
• Dependability, initiative, and a willingness to pitch in wherever needed.

Even better if you have:

• Previous experience in a receptionist, administrative assistant, or front desk role.
• Experience in property management, real estate, or a related industry.
• Familiarity with App Folio or other property management software.

• Be the welcoming face of our office. Help create a positive experience for everyone who calls or visits.
• Enjoy variety. From helping visitors to supporting property managers, no two days are exactly alike.
• Be part of a team. Work with professionals who value collaboration, communication, and great service.
• Make an impact. Your organization, reliability, and follow-through help keep the entire office running smoothly.
• Grow with us. Gain experience in property management and develop skills that can open doors to future opportunities.

• Competitive compensation
• Three weeks of Paid Time Off
• Eight paid holidays
• Medical, dental, and vision insurance
• 401(k) with company match and immediate vesting
• Company-paid life insurance
• Education and professional development assistance
• Paid volunteer and community events
• Opportunities for advancement

Bluestone Real Estate Services is an Equal Opportunity Employer committed to creating a diverse, inclusive, and respectful workplace. We welcome applicants from all backgrounds and celebrate the unique perspectives that strengthen our communities.