Administrative Assistant

Job Title:

Administrative Assistant I

Location:

Salem, OR

Duration: 12 Months on W2

Description:

• Under direct supervision, the Administrative Assistant I provides general administrative and secretarial support to a department or team of professionals.
• This role involves handling a high volume of detailed administrative work, maintaining business records, preparing reports, coordinating schedules, and supporting daily office operations.
• The position requires strong organizational skills, attention to detail, and proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and databases.

• Provide administrative and secretarial support to assigned departments and professionals.
• Compile, analyze, and reconcile data for reports, presentations, and business documents.
• Prepare weekly, monthly, quarterly, and annual reports, including budgets, inventories, and indexes.
• Create charts, graphs, tables, and presentation materials as needed.
• Organize and maintain appointment schedules, calendars, and business records.
• Manage incoming and outgoing correspondence, including mail distribution and routine responses.
• Coordinate meetings, conferences, travel arrangements, and accommodations.
• Process purchase orders, expense reports, bill payments, and vouchers.
• Maintain confidential personnel, payroll, and salary records with discretion.
• Prepare letters, memos, invoices, manuscripts, and other business documents using designated software.
• Utilize independent judgment to prioritize tasks and ensure timely completion of assignments.
• Support office operations while working with minimal supervision.

• High School Diploma or equivalent required.
• 0-3 years of administrative, clerical, or office support experience.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and database management software.
• Ability to type a minimum of 60 WPM.
• Excellent organizational, communication, and multitasking skills.
  
  Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and accuracy in report preparation and data management.
• Ability to work independently and prioritize multiple responsibilities.
• Experience supporting business operations, calendars, travel arrangements, and reporting activities is preferred.