Executive Assistant; Executive Support Specialist

The mission of the Oregon Criminal Justice Commission (CJC) is to improve the legitimacy, efficiency, and effectiveness of Oregon’s state and local criminal justice systems by providing a centralized and impartial forum for statewide policy development and planning. The CJC supports their mission through a diverse range of activities including research, data analysis, grant administration, and collaborative policy leadership. This creates a unique atmosphere of 35 professionals working to advance a future in Oregon where every aspect of the criminal justice system is equitable, efficient, and worthy of confidence.

McGilchrist House

• Provide confidential executive support to the Executive Director and serve as the primary point of contact for internal and external constituencies on matters pertaining to the Criminal Justice Commission (CJC) and the Juvenile Justice Policy Commission (JJPC).
• Coordinate the administrative functions of the Director’s Office by organizing executive outreach and serving as a liaison to commissioners, the Governor’s Office, legislators, and state or local partners.
• Review the full position details, duties and working conditions here.

Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.

Equivalency notes:
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.

The ideal candidate will possess the following desired skills and attributes:

• Demonstrated success in executive level administrative support.
• Proficient in working with Microsoft Outlook, Word, Excel, and Adobe Acrobat.
• Experience and skills with public meeting coordination, facilitation and minutes.
• Demonstrated ability and skill communicating orally with a variety of people at all levels such as Commissioners, other agency or legislative staff members, the press, and the public with the ability to maintain confidentiality as needed for the situation.
• Experience with and ability to handle sensitive, confidential information and respond to inquiries for information with tact and diplomacy.
• Experience handling several projects at a time with overlapping deadlines.

We believe hiring highly skilled, diverse employees is key to cultivating positive results, well-informed outcomes, and value the unique skill set and perspective of all our team members. Additionally, the CJC campus is in the North Capitol Mall Heritage Park in three historic Salem houses. Natural light and a park outside your office door is a nice perk of working at CJC.

• Comprehensive Health Coverage:
  Low-cost medical, vision, and dental plans for you and your family. Additional benefits include term life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.
• Optional benefits including life insurance, disability, FSA, and more.
• Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service.
• Career Development:
  Opportunities for professional growth and advancement.
• Get There - Oregon’s easy-to-use carpool matching tool and trip planner.
• Public Service Loan Forgiveness:
  You may qualify for the PSLF program.
• You can expect to work in the office, and occasional travel may be required based on program needs. This…