Dispatcher​/Service Coordinator

OPTI STAFFING GROUP IS HIRING! Opening:
Dispatcher / Service Coordinator City:
Clackamas, OR Pay: 20/hr

Schedule:

Full-Time

Our client is an established company specializing in industrial equipment solutions, including installation, maintenance, and repair services. They support businesses throughout the region by keeping essential equipment operating safely and efficiently. They are looking for a dependable, organized, and customer-focused Dispatcher / Service Coordinator to join their team. This is a great opportunity for someone who enjoys staying busy, solving problems, and keeping multiple moving parts organized in a fast-paced service environment.

Your primary focus will be keeping daily service operations running smoothly through dispatching, scheduling, and invoicing. You'll also assist with additional administrative and service coordination tasks as needed.

• Schedule and dispatch service technicians based on availability, location, and customer needs.
• Manage incoming service requests, create work orders, and maintain accurate job information in Service Titan.
• Monitor daily schedules and adjust appointments as emergencies, delays, or changes arise.
• Communicate with customers and technicians regarding appointments, service updates, and scheduling changes.
• Review completed service orders for accuracy and prepare customer invoices.
• Track outstanding jobs and follow up to ensure work orders are completed and billed in a timely manner.

• Assist with coordinating shop repairs, equipment servicing, and parts availability.
• Help organize preventative maintenance appointments and service records.
• Process invoices through third-party customer billing portals.
• Support vendor documentation, certificates of insurance, and customer account requirements.
• Provide general administrative support and coordinate with internal departments to keep operations organized.

Full-time opportunity with an established company. Variety in your day with a combination of dispatching, customer service, and administrative responsibilities. Opportunity to work closely with experienced service technicians and management. Hands-on training with industry-specific software and processes. A collaborative environment where organization, communication, and initiative make a difference.

• Previous experience in dispatching, scheduling, service coordination, customer service, or office administration.
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities.
• Excellent communication skills and a professional approach to customer interactions.
• High attention to detail, especially when handling work orders, invoicing, and data entry.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to work independently, troubleshoot scheduling challenges, and follow tasks through to completion.
• Comfortab le learning new software systems and navigating multiple customer portals.
• High school diploma or equivalent.

• Experience with Service Titan or similar field-service management software.
• Background supporting service technicians, repair shops, or industrial equipment operations.
• Familiarity with preventative maintenance scheduling, invoicing, and purchase orders.
• Experience working with third-party billing platforms and vendor documentation.

• Be dependable, detail-oriented, and comfortable working in a busy office environment.
• Stay organized and adaptable when unexpected service needs arise.
• Communicate clearly and consistently with customers and team members.
• Take ownership of assigned responsibilities and ensure nothing falls through the cracks.