Program Coordinator - Grants and Contracts - Health and Human Services

Marion County Health & Human Services is seeking a motivated, detail-oriented professional to join our Administrative Services team as a Grants and Contracts Coordinator (Program Coordinator
2). This position plays an important role in identifying new funding opportunities, developing grant applications, managing grant awards, and supporting contract development and administration. The ideal candidate is organized, analytical, an experienced grant writer, and enjoys collaborating with others to improve processes, ensure accountability, and secure resources that support essential health and public services in our community. If you're passionate about public service and want to make a meaningful impact behind the scenes, we encourage you to apply!

Perform research, planning, design, development, implementation, monitoring and evaluation of complex department or countywide programs, projects or grants. Recommend appropriate courses of action based on extensive evaluation and analysis of respective program effectiveness. Fulfills the primary responsibility of coordinating and monitoring of resources to improve the quality of client services. Incumbents possess backgrounds of specific preparation in the appropriate discipline. Assignments are performed without close supervision.

Work under the general direction of assigned management personnel.

Supervision is not a responsibility of this classification; however, incumbents in this classification may exercise lead responsibilities over one or more employees engaged in closely related duties.

• Research, identify, and evaluate grant opportunities from federal, state, local, and other funding sources that align with departmental programs, services, and strategic priorities.
• Maintain a centralized inventory of available and upcoming grant opportunities, including eligibility requirements, funding amounts, Final date to receive applicationss, and anticipated award timelines.
• Analyze grant requirements, funding restrictions, eligibility criteria, and potential financial or operational obligations to determine suitability for departmental programs.
• Collaborate with program managers, department leadership, Finance, and other stakeholders to develop grant proposals, program narratives, budgets, performance measures, and supporting documentation.
• Coordinate and prepare grant applications, ensuring submissions are accurate, complete, competitive, and consistent with funding requirements and departmental objectives.
• Coordinate internal reviews and approvals, including Board of Commissioner approval, and process grant documentation through the contracts management system.
• Establish and maintain relationships with funding agencies and grant administrators to clarify requirements, identify new opportunities, and support successful applications.
• Monitor the status of submitted grant applications, coordinate responses to requests for additional information, and communicate funding decisions to appropriate departmental staff.

• Coordinate the administration of awarded grants, including grant agreements, amendments, renewals, extensions, and closeout activities.
• Develop and maintain a centralized grant tracking system that includes funding amounts, grant periods, reporting deadlines, expenditure requirements, performance measures, and other contractual obligations.
• Monitor grant progress and coordinate with program managers and Finance to ensure grant activities, expenditures, and deliverables remain consistent with approved applications, budgets, and funding agreements.
• Review and interpret applicable federal, state, and local grant requirements, funding restrictions, and departmental policies to support compliance.
• Coordinate preparation and timely submission of required financial, programmatic, and performance reports to funding agencies.
• Identify potential compliance issues, missed deadlines, expenditure concerns, or performance deficiencies, and work with appropriate staff to develop and monitor corrective actions.
• Assist with the development and maintenance of grant-related procedures, documentation standards, monitoring tools, and internal controls.
• Coordinate grant modifications, budget revisions, extensions, and other changes with funding agencies and internal stakeholders.
• Maintain grant files and supporting documentation to ensure…