Construction Project Coordinator - Business Services

Construction Project Coordinator – Business Services

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Assisting in the development and coordination of building maintenance and construction projects for the Facilities Management Program of Business Services, including developing project specifications and scope, scheduling, estimating project costs, contracting, procurement, and contractor management.

Work under the direction of the Facilities Program Manager or designee.

Supervision of other employees is not a responsibility of positions in this classification; however, incumbent may serve as a lead worker over employees engaged in facilities maintenance and construction projects.

• Coordinate with appropriate Business Services staff to prepare the bi‑monthly project update for distribution to customers. Report on assigned projects during update meetings.
• Schedule projects and contractors based on departmental and countywide needs; regularly communicate construction schedule and potential project related disruptions to impacted departments; attend and facilitate meetings regarding project status.
• Oversee, coordinate, and monitor building improvement and construction projects through on‑site construction visits as needed; monitor compliance with construction drawings, schedule, and budgeted costs; conduct pre‑construction and construction meetings; monitor quality control and inspection processes; inspect completed work to ensure compliance with all applicable codes, laws, and regulations and contract requirements; and secure final as‑built drawings that document changes and modifications made during construction.

• Prepare preliminary CAD sketches, working drawings, and detailed specifications for department‑level projects, or other assigned projects.
• Document final project punch lists, ensure delivery of project warranties and operation manuals, and resolve contractor issues.
• Maintain construction and record document library; comply and record as‑built information from completed construction and maintenance improvement projects; provide up‑to‑date prints, as needed for planning and maintenance activities.
• Assist in the maintenance of the Facilities Condition Assessment (FCA) spreadsheet and utilize the FCA information to evaluate space usage and annual cost allocation planning.

• Develop pre‑construction evaluations and planning activities for building maintenance and construction projects; make recommendations regarding project feasibility; develop construction project plans and cost estimates.
• Develop and review project design and construction scopes of work, drawings, and specifications for building improvement and construction projects; manage project budget, change orders, submittals, and modifications; complete and submit building permit applications; confer with consultants and county management to prepare project schedule and budgetary elements. Set up meetings with stakeholders and county staff to establish project needs and goals.
• Coordinate purchasing for projects using approved county purchasing methodologies; identify financing strategies to fund project/program; be responsible for reviewing and recommending on bids and proposals; prepare and submit grant applications and other funding requests.
• Other duties assigned by your supervisor.

• Associate degree in architectural engineering or construction technology and three years of experience in construction inspection or construction management including two years of construction project management experience; OR
• Bachelor’s degree in construction management, business administration, architecture or engineering and one year of project management experience; OR
• Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

• Public sector procurement experience.
• Computer Aided Drafting experience.
• Microsoft Office PowerPoint and Excel experience.
• Knowledge of Building Codes.