Grants Administration Coordinator

OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty.

We envision a just future, where our communities are empowered to reach positive outcomes and everyone is respected for their infinite worth.

Working at MWVCAA means becoming part of a mission-driven community dedicated to equity, dignity, and opportunity for all. We offer competitive pay, a rich company culture that values diversity, and an array of benefits - but we consider the best benefit here to be the reward of helping those in our community live better lives. Come find meaningful work and bring your skills as a Grants Administration Coordinator.

The Grants Administration Coordinator supports the full grant lifecycle of the agency's external housing and sheltering fund sub-recipient grant program, from pre-award and award administration through post-award monitoring and closeout. Reporting to the Grants Administration Manager, this position assists with grant research and application development, administers sub-recipient solicitation processes, prepares sub-award agreements, supports sub-recipient onboarding, financial reporting, and drawdown processing, conducts desk reviews and on-site monitoring visits, tracks corrective action plan resolution, and provides technical assistance to sub-recipient organizations.

The Grants Administration Coordinator plays a key role in ensuring grant funds are accurately tracked, sub-recipients operate in accordance with grant terms, funder requirements, and state and/or federal guidelines, and the agency maintains audit-ready documentation across its sub-recipient portfolio.

This team offers a lot of growth opportunities and professional development through hands-on experience.

• Associate's Degree in Accounting, Finance, Business, Public Administration, or related field strongly preferred.
• Two years of grants administration, accounting, or financial program compliance experience required.
• One year of experience with grant financial reporting, reimbursement processing, or sub-award administration preferred.
• Experience with housing, sheltering, or homelessness-related programs strongly preferred.
• Equivalent combination of education and experience will be considered.

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Candidate must pass pre-employment and random drug screenings.
• CPR/AED and First Aid Certification required within first 30 days of hire.

• Working knowledge of state and federal grant compliance as well as grant sub-recipient monitoring standards; ability to interpret grant agreements, sub-award terms, and funder requirements.
• Proficiency in financial record-keeping, invoice preparation, expenditure tracking, and reimbursement processing; strong attention to detail and accuracy.
• Experience applying monitoring frameworks, conducting file or desk reviews, and documenting findings and corrective actions.
• Proficiency in Microsoft Office (including Teams and Outlook), database software, and reporting platforms; familiarity with HMIS preferred.
• Strong organizational and time management skills; ability to manage multiple tasks and competing deadlines with consistent follow-through.
• Strong analytical, organizational, and technical documentation skills; ability to assess compliance risk and provide written reports and document concerns clearly and professionally.
• Effective written and oral communication skills; ability to work cooperatively with sub-recipients, program staff, and finance team members and to provide technical assistance, and training to diverse audiences across multiple concurrent priorities.

• Research housing and sheltering funding opportunities and assist with grant applications, including gathering supporting documentation, reviewing budget narratives and submissions against funder requirements.
• Support sub-recipient solicitation processes, including drafting and distributing Notices of Funding Availability (NOFAs), tracking applications, and organizing review materials…