Deed Clerk

This position is a part of both the Cartography and Administration programs in the Marion County Assessor's Office. The position requires excellent customer service and clerical skills, research and analysis of legal documents (deeds), the ability to read and interpret maps, experience with Microsoft Office products using a Windows platform, and knowledge of or the ability to quickly learn Oregon assessment & taxation laws and programs.

The ideal candidate will be able to project a positive image of the department and have practical experience in an assessor’s office, title insurance, real estate, mortgage banking, surveying, paralegal, or similar background. Extensive knowledge of modern office practices and equipment as well as exceptional attention to detail is highly desirable.

Performs responsible clerical work requiring considerable knowledge of laws relating to assessment and taxation. Examines and interprets legal documents to determine real property ownership.

Locates properties on assessment maps by section, township, range and tax lot number, lot/block/subdivision, or metes and bounds legal descriptions. Changes, updates and transfers all pertinent information into appropriate computer databases.

Provides assistance to the public, other departments or agencies in interpreting legal instruments that are used to define current ownership of property within Marion County.

Responsible for processing and maintaining a variety of property ownership records and documents, to include but not limited to deeds, contracts for purchase, death certificates, probate records, divorce decrees, and situs/mailing address changes.

Works under the supervision of the section supervisor who assigns work, establishes goals and reviews the results obtained for overall effectiveness and conformance to department and legal standards.

Supervision of others is not a responsibility of positions in this classification. May be assigned to train individuals within the series or of a lower classification. Incumbents may assist less experienced employees.

• Provides support in the Cartography and Administration sections including, but not limited to: providing excellent customer service by phone, e-mail, written correspondence, or at the counter; composing correspondence; data entry; property records research; locating properties on assessor’s parcel maps; providing information to the public about a variety of programs. Requires knowledge of modern office practices, procedures and techniques; knowledge of proper English composition, spelling and grammar;
  
  knowledge of general record keeping practices; knowledge of modern office equipment; word processing skills with accuracy at an acceptable rate of speed; computer skills; ability to operate a calculator to make mathematical calculations of a basic nature; ability to communicate effectively in both oral and written form; ability to learn and adapt to change; ability to establish and maintain effective and collaborative working relationships with other staff and the public;
  
  ability to utilize all resources to gain knowledge and provide accurate information to the public; ability to work at a computer terminal for extended periods; ability to follow and retain oral and written instructions.
• Provides information to the public and other departments or agencies, requiring considerable knowledge and interpretation of relevant statutes, departmental regulations, procedures, and programs. Explains laws and regulations related to mapping and ownership of real property to the public. Assists other employees, title companies and the general public with ownership, assessment, and mapping questions.
• Researches…