HR Recruiting Specialist

Mid-Willamette Valley Community Action Agency

OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP.
Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future.

The HR Recruiting Specialist performs high volume recruitment, hiring, onboarding and other essential tasks in support of the HR Department. This person sources talented candidates for open positions, collects applicant and hiring data, and assures a pool of diverse applicants is available to hiring managers. This role is key in reaching out to members of communities, including those of Black and Indigenous People of Color (BIPOC), Veterans, and other qualified individuals with a desire and the skills needed to achieve the agency mission.

EDUCATION AND EXPERIENCE

• An Associate's Degree in Human Resources, Business Administration, or related field; or SHRM/HRCI Certification.
• Four or more years of HR and/or Recruitment experience.
• An equivalent combination of education and experience may be considered.

CERTIFICATES, LICENSES, REGISTRATION

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• Candidate must pass pre‑employment and random drug screenings.

KNOWLEDGE, SKILLS, AND ABILITIES

• Experience in applicant tracking system software preferred.
• Experience in HRIS platforms (Paycom) preferred.
• Basic proficiencies in computers, including MS Office (Outlook, Word, Teams, Excel) are required.
• Knowledge of hiring best practices, including interviewing standards and etiquette.
• Ability to communicate effectively, both written and orally, to Program Directors and Hiring Managers.

ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Creates, edits and posts jobs on various job boards, websites, community locations, and at schools.
• Creatively sources applicants to achieve applicant outcomes, including organizing and attending job fairs (stand‑alone or in collaboration with other community partners), and phone call or text message campaigns.
• Reviews job applications in Applicant Tracking System to the appropriate programs. Updates ATS with statuses for each position. Monitors the data for each position and updates accordingly. Places orders for advertising, in publications and online. Evaluates effectiveness of sources.
• Advises hiring managers to interview qualified candidates as required under HR guidelines.
• Reviews and edits interview questions for appropriateness and job‑related questions. Assists with pre‑screening, phone/video or in‑person interviews as requested. Prepares interview panel packets as needed.
• Seeks advisement from HR Manager upon discovery of inappropriate or discriminatory language and/or materials.
• Collects application materials, interview notes, scoring sheets, testing documents for completeness and filing once position is filled and candidates have been notified.
• Meets with candidates to review job offer letter, assist with the completion of pre‑employment screening items, such as drive records, completion of references, and background checks.
• Works with HR Assistants and HR Clerk to complete clerical tasks such as filing, data entry and scanning of new employee documents such as I‑9s, W4s, and policies and scanning hiring documents as needed.
• Follows agency interview panel process, collecting and storing documents when recruitments close.
• Sends system emails to applicants and contacts candidates regarding candidate status.
• Communicates frequently by telephone, video or in person with all levels of agency staff to…