Labor Relations Coordinator

The Employee & Labor Relations Coordinator provides specialized support in administering labor relations functions and handling highly confidential Human Resources operations. In this role, the Coordinator delivers consistent, accurate advice and consultation on employee relations matters by leveraging an extensive knowledge of personnel laws, regulations, policies, and practices. This role plays a critical part in collective bargaining preparation, grievance processing, and contract compliance.

Key responsibilities include managing highly sensitive documentation, maintaining employee relations databases, coordinating logistics for negotiations, conducting research to support organizational labor strategies, supporting employee probationary and evaluation processes, and providing administrative support to ensure continuation of services and operations.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

• Provides support to the Director of Labor and Employee Relations in personnel matters which may include interpreting and applying Collective Bargaining Agreements, grievance processing, gathering and processing data, and other confidential matters that require special handling.
• Gathers documentation, prepares files, and coordinates communications with associations, employees, and supervisors.
• In consultation with the Director of Labor and Employee Relations or HR Operations Manager advise managers on developing and communicating performance expectations and on appropriate courses of action to take when employees do not meet expectations.
• Maintains and updates labor and employee relations systems and ensures appropriate timely communication with stakeholders.
• Develop, deliver, and maintain targeted training programs and tools to ensure organizational alignment with contract language and labor relations best practices.
• Maintains accurate and confidential records related to employee relations matters and investigations.
• Compile and organize contract proposals, historical bargaining records, and prior tentative agreements to support negotiation strategies.
• Schedules preparatory and joint sessions, secure negotiation venues, facilitate virtual meetings and catering.
• Documents detailed, confidential minutes of collective bargaining sessions, accurately capturing proposals, counter proposals, and key discussions.
• Assists with drafting, editing, and formatting proposals, counter proposals, and memorandums of agreement.
• Monitor mandatory subject notices, demands to bargain, and expiration dates to ensure all parties comply with agreed-upon contract timelines.
• Proofreads, assembles, and formats the final Collective Bargaining Agreement (CBA) for printing, digital distribution, and signature execution.
• Assist in creating and disseminating summaries of the newly negotiated changes.
• Archive and maintain negotiation records, tentative agreements, and ratified contracts.
• Conduct research of negotiations and previous language as needed.

• Serves as confidential administrative support to the Director of Employee & Labor Relations, HR Operations Manager and Associate Vice-President of HR.
• Prepares confidential materials that require special handling.
• Updates and maintains internal website (SharePoint), public website, Career Pages website, and provides training as needed and instructed by HR Operations Manager
• Manages calendars and coordinates meetings, including developing agendas, transcribing detailed minutes, and tracking action items and outcomes to ensure timely follow-up.
• Coordinates special projects.
• Drafts and prepares a variety of professional correspondence, reports, presentations, and data charts to support departmental operations and data-driven decision-making.
• Assists in researching and compiling data for federal, state, and regulatory agency reports, as well as institutional business requirements.
• Serve as the point of contact for Electronic Personnel Action Forms.

• Handles incoming and outgoing personnel files, scanning, data entry, and physical document processing.
• Categorizes,…