Human Resources Generalist

Job Title:

Human Resources Generalist Leave Administration and Recruiting Support Job Description

This Human Resources Generalist role focuses primarily on leave administration while providing broader support across HR operations and recruiting. You will review and organize active leave cases, improve tracking and documentation processes, assist with HR data and records, and support candidate screening and interview coordination. This is a hands-on position within a lean HR team where you will partner closely with HR leadership, take ownership of key processes, and help shape the future of the HR function during a critical period of transition.

• Review approximately 35 active leave cases on an ongoing basis and determine the status of each case.
• Organize leave documentation, identify gaps in paperwork and approvals, and ensure all required forms are complete and accurate.
• Maintain leave files and ensure compliance with established leave processes and policies.
• Process new leave requests, including intake, documentation, and communication with employees and stakeholders.
• Track leave balances, deadlines, certifications, and required actions to ensure timely follow-up and adherence to regulations.
• Improve and maintain leave tracking spreadsheets and reporting tools to enhance visibility and accuracy.
• Support the transition from Lincoln-administered Paid Leave Oregon processes back to the State program, ensuring a smooth handoff and consistent procedures.
• Create better visibility into where employees are within the leave process so HR leadership and stakeholders can quickly understand case status.
• Support general HR administrative activities, including documentation and records management.
• Assist with maintaining accurate employee information and HR data in systems and tracking tools.
• Contribute to process improvements across HR operations, focusing on efficiency, consistency, and data integrity.
• Conduct candidate phone screens to assess qualifications, experience, and alignment with hiring requirements.
• Evaluate candidate backgrounds against role-specific criteria and provide clear feedback to HR leadership.
• Coordinate candidate interviews, including scheduling, communication, and follow-up with candidates and interviewers.
• Partner with HR leadership on recruiting activities during periods of reduced staffing, acting as a key extension of the HR team.
• Collaborate with HR leadership to identify opportunities for process automation and improved workflows in leave management and HR operations.
• Maintain a high level of organization and follow-through across leave administration, recruiting coordination, and HR operational priorities.

• Hands-on leave administration experience managing multiple concurrent cases.
• Recent, practical experience with FMLA, OFLA, and Paid Leave Oregon (PLO).
• Strong understanding of leave documentation requirements, compliance considerations, and end-to-end leave processes.
• Ability to work independently with minimal supervision while managing competing priorities.
• Intermediate Excel skills, including experience using formulas, VLOOKUPs, and maintaining tracking spreadsheets.
• Demonstrated ability to improve and maintain leave tracking tools and reporting mechanisms.
• Strong organizational skills with the ability to create structure and maintain accurate records.
• Effective problem-solving abilities, particularly in resolving documentation gaps and process issues.
• Experience conducting candidate phone screens and evaluating candidate fit based on hiring requirements.
• Solid HR background with exposure to core HR operations and administrative processes.

• HR Generalist experience across multiple areas of Human Resources.
• Leave of Absence Specialist experience or deep expertise in leave management.
• Experience creating or improving leave tracking systems to enhance visibility and accuracy.
• Experience with Excel-based process improvement, including building or refining tracking tools and reports.
• Exposure to Power Automate or other workflow automation tools to streamline HR and leave processes.
• Familiarity with process automation concepts and tools, including chatGPT, for improving HR efficiency and documentation.
• HRIS experience, including maintaining employee data and supporting HR reporting.
• Exposure to employee relations matters and the ability to support HR leadership in addressing employee issues.
• Comfort working in a lean HR team environment and partnering closely with HR…