Bilingual Legal Assistant - District Attorney's Office

Position: Bilingual Legal Assistant 2 - District Attorney's Office

Marion County requires on-site work. Remote work is not available.

Mission of the District Attorney's Office

The mission of the District Attorney's Office is to seek justice through:

• Promoting accountability for criminal offenders.
• Interpreting, enforcing and executing law.
• Responding to the concerns of victims and the public; and
• Working cooperatively with members of the justice system.

General Statement of Duties

Independently performs legal support activities of a complex clerical nature, which require specialized training and skills.

Supervision Received

Works under the supervision of a Legal Assistant Supervisor who assigns work, establishes goals, and reviews results obtained for compliance with department policies, procedures and goals.

Supervision Exercised

Supervision of employees is not a responsibility of positions in this classification.

Typical Duties

This position provides services to monolingual Spanish‑speaking clients; therefore, fluent bilingual Spanish/English skills are required.

Issue wage withholding orders. Contact employers to verify employment and explain laws and office policy concerning wage assignment.

Process license suspensions, compliance agreements and reinstatements.

Process remedial and punitive show‑cause contempt for service.

Complete motions, affidavits and orders for legal actions.

Complete court‑order transfers to Marion County from other counties.

Explain health‑care coverage rules to parties and employers.

Explain law and policies to customers and employers.

Update cases with new court orders in the Origin system.

Weekly contempt docket preparation and update cases after court.

Maintain contempt docket calendar.

Rotation with other Legal Secretary 2s to maintain front‑desk coverage.

Attorney assignments and requests.

Pull files for attorney enforcement review.

Complete Origin tasks or transfer to appropriate worker.

Update case based on new information received.

Send appropriate paperwork as needed to parties and representatives.

Assist reception during breaks and absences to maintain adequate staffing.

Prepare miscellaneous motions, orders and other legal documents.

Archive closed files.

Process customer payments.

E‑file documents to court.

Other duties as assigned.

Requirements for the Position Experience and Training

High school diploma or equivalent; AND

Three years of experience in office and secretarial work, one year of which must be equivalent to the level of Legal Secretary 1, in a public or private law office; OR

Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

Preferences

• Supplemental secretarial training is preferred.

Special Requirements

• Fluent bilingual Spanish/English skills are required. An additional 5% will be added to the hourly wage as compensation for this skill. Finalist will be required to pass a verbal and written standardized Spanish/English fluency assessment as part of the hiring process.
• A criminal history background check, including fingerprinting, is required; conviction of a crime may not necessarily disqualify an individual for this position.
• Must possess, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.
• Safe‑sensitive/special‑needs position. Final candidates will be required to pass a pre‑employment drug screen, including testing for marijuana. The Marion County drug and alcohol use and testing policy can be found at
• Notary certification (obtain and maintain qualification throughout employment).
• This is a full‑time position, which is eligible for overtime.
• This position is represented by a union.
• Work schedule:
  
  Monday – Friday, 8:00 am – 5:00 pm, with flexibility depending upon the needs of the department.

Knowledge, Skills, and Abilities

Considerable knowledge of accepted modern office practices, procedures and techniques;
English composition, spelling, and grammar; arithmetic; concepts of prioritizing/organizing work; modern office equipment and machinery and their intended use; a variety of computer systems and software.

Ability and skill to independently, accurately and effectively perform assigned tasks and duties following established procedures…