Chief Civil Supervisor

At the Marion County Sheriff’s Office we take pride in the service we provide to the community. We are seeking a Chief Civil Supervisor to join our team who shares our vision of a safer Marion County through partnership, service, and trust. We believe every employee plays a critical role in public safety and service to the community. The ideal candidate will have excellent communication skills, be service oriented, and have a strong desire to work in a team environment.

Supervise the activities of clerical and civil deputy staff assigned to the civil, records, and concealed handgun licensing and reception areas of the Sheriff's Office; participate in the processing, serving and recording of legal documents.

Work under the general supervision of an administrative lieutenant who reviews work for effectiveness and conformance to departmental policies by observation, conferences, and reports.

Exercise supervisory responsibilities for a group of deputies and clerical staff performing civil process, concealed handgun licensing, and records functions; provide work coordination, planning, and organization; monitor workflow; complete performance evaluations for subordinate staff. Supervises civil, criminal records, and concealed handgun licensing teams including employees assigned to work in office environments and field-based assignments. Supervisor duties include, but are not limited to, training of staff, employee development, reviewing work product, completion of performance evaluations, conflict resolution, and ensuring efficient operation of the unit.

• Processes and prepares for service all court documents delivered by the Court Administrator pertaining to Distraints, Executions, Redemptions, Replevins, Child Custody Issues, Restraining Orders, FEDs, making sure all documents are signed and necessary paperwork is included. Type and log jackets, jacket case numbers, receipt fees, keeping permanent record, file and distribute jackets for service.
• Oversees and assists with the activities of the civil process unit and criminal records unit, including routine and complex processing and serving of documents, assisting the public at the counter, collecting fees, answering questions, typing correspondence and legal documents, other civil and court actions and the conducting of sales of property at public auctions.
• Coordinates, administers, and supervises the levying and seizure of real and personal property. Ensures minimization of county liability by compliance with all statutes, processes, rules, and regulations.
• Assists in entering law enforcement related data into LEDS and NCIC systems. Checks current civil cases and paperwork listed on the Oregon eCourt Case Information System (OECI).
• Advises the Sheriff and department staff of current law and proposed legislative changes affecting civil law enforcement.
• Testifies in court on concealed handgun license revocation petitions as required and works closely with county legal counsel.

• Reviews, supervises, makes findings, and approves or denies the following on behalf of the Sheriff: liquor licenses, firearms, concealed handgun licenses, firework display permits, and other licenses where the Sheriff's approval is required.
• Maintains responsibility for accurate maintenance of records and ensures compliance with archive and retention rules, procedures, and concealed handgun license laws.
• Serves as public records custodian for the Sheriff’s Office including oversight of the processing and fulfillment of public records requests.
• Reviews unit purchase requests and assists with budget preparation.

• Writes new, or revises, existing department policies as needed.
• Participates in internal, county, and civic committees/meetings as appropriate.
• Ensures compliance of federal, state, county, city and department laws, policies and procedures for area of responsibility, department wide.
• Provides one‑on‑one and/or group training to both management and line staff.
• Performs other duties as assigned.