Special Programs Manager

This is a Salem Housing Authority position, which is a separate employer from the City of Salem.

Make an impact:
The Salem Housing Authority is excited to announce that we’re looking for a Special Programs Manager! This person will lead and support our rental assistance programs, Resident Services, Special Purpose Vouchers, and the Family Self-Sufficiency program. You’ll be working with a fantastic team of dedicated staff members in these areas. We’re looking for someone who is eager to learn and ready to navigate various regulations, policies, and procedures across our programs.

What you will do:

As the Special Programs Manager, you’ll take charge of planning and organizing our rental assistance programs based on available funding, staff capacity, and any changes in policies or programs. Your daily tasks will be diverse, from shaping our annual budget to creating effective management systems for our programs. The ideal candidate will be detail-oriented, curious, and have some experience with HUD vouchers.

We’re looking for someone who makes thoughtful, evidence-based decisions that positively impact our clients, staff, and programs.

• Supervise all Special Programs staff.
• Monitor leasing for all Special Program vouchers and project-based vouchers.
• Administer and track funding; oversee program utilization rates; coordinate with financial staff for budgeting and financial reporting; forecast and make decisions regarding resource allocation and expenditures using the HUD-provided Two-Year Tool; and work with the management team to develop long- and short-term program goals.
• Direct the implementation of policy revisions and process changes resulting from changes to federal regulations, state and local laws, HUD guidance, and management decisions.
• Assist executive management with reporting to HUD, external partners, and various committees as required.
• Evaluate the effectiveness of operations and voucher applicant–related services; modify strategies to achieve goals; communicate program goals and metrics; and ensure compliance, quality, and customer service in staff production.
• Evaluate current and proposed HUD regulations affecting voucher applicants and funding and estimate any potential impact on the agency.
• Represent SHA at Continuum of Care, Homeless Alliance, and other meetings applicable to Special Programs.
• Prepare and oversee grant applications related to Special Programs (including annual applications, e.g., FSS).
• Collaborate with the Section 8 Manager on landlord and community engagement.
• Develop, approve, and implement forward-facing events and information.
• Review and approve website content related to Special Programs.
• Oversee HRSN / Resident Services Program Manager activities.
• Complete monthly, annual, and other periodic reporting as required (e.g., Project Management Reports, HUD reports, and others).

• 5% Bilingual incentive for qualifying candidate.
• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Retirement pension through participation in the Oregon PERS system.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Work schedule is Monday through Friday, between 7:30 a.m. to 4:30 p.m.
• The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.

• Must obtain industry standard certifications within one year of hire.
• Must pass the pre-employment background check.
• Must have an Oregon Driver license and have a driving record that meets the Salem Housing Authority's driving standards.
• Must obtain industry standard certifications within 1 year of hire when required depending on area of assignment
• Bachelor's degree…