Secretary; OA) Job Salem area,Virginia USA,Administrative/Clerical

Position: Secretary (OA)

Summary Come Join Our Team! The Secretary (OA) will assist the Associate Chief of Staff for Research and Development (ACOS/R) and the Administrative Officer (AO) for Research & Development Service - committees - and subsections in performing a variety of clerical and administrative duties and maintaining clear lines of communication to optimize utilization of resources and meet program objectives. This position is located within the Dept of VA
- Veterans Health Administration
- Salem VA Medical Center.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/21/2026. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation - but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note:

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

NOTE:

Your resume must include job title - duties listed for each position - month and year start/end dates AND hours worked per week. You may qualify based on your experience as described below: GS-07 Specialized

Experience:

You must have one year of specialized experience equivalent to at least the next lower grade - GS-06 - in the normal line of progression for the occupation in the organization. Specialized experience is defined as clerical and administrative experience related to secretarial support for a large organization and/or in a large medical center setting. Examples may include but are not limited to: organize the work of an office and perform clerical and administrative duties;

computer software and database experience such as Microsoft Word
- Excel
- Outlook Email/Calendar; meeting minutes/note taking - committee experience; use of automated office equipment typical to an office setting such as: computer equipment - printer/scanner/copier/fax machines - telephones - and document management systems.

Please note:

Your resume must support your response. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://(Use the "Apply for this Job" box below)..

Preferred Experience:

VA and/or Research experience.

Duties

Duties include but are not limited to:
Serves as designated Timekeeper for the R&D Service
Responsible for time and attendance reporting - as directed
Serves as Talent Management System (TMS) Administrator - ensuring compliance with the training requirements for all Research VA staff - WOC/IPAs - and Committee members
Serves as Primary ADPAC (Automated Data Processing Application Coordinator) for the R&D Service
Assures that VISTA key menus are accurate and appropriate for each employee by completing annual report
Manages individual calendars for ACOS/R&D and AO
Manages Administrative Team Leave Calendar for the R&D Administrative Staff
Submits work orders - space requests - IT requests etc.

- for Research Service and other research personnel - as applicable
Works with IRB - SRS - and R&D Committee Coordinators to maintain regulatory committee rosters and appointment letters
Assists AO with initial preparation and execution of ongoing HR documentation - including but not limited to:
Performance Evaluations
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