Administrative Assistant - Salina

Occk, Inc.’s growth is driving the ongoing expansion of our administrative support team. We are seeking a detail‑oriented, proactive, and highly organized Administrative Assistant to join our dynamic organization and contribute to our mission of empowering individuals and strengthening communities.

The Administrative Assistant will provide a variety of duties to support effective day‑to‑day administrative functions.

• Provide reliable and consistent administrative support to the organization.
• Provide coverage for the front reception area, including answering and relaying telephone calls when the Front Receptionist takes breaks, goes to lunch, or is absent.
• Coordinate and manage logistics for a wide variety of projects and tasks.
• Support the coordination and management of meetings and events.
• Compile, organize, and maintain files, records, and reports.
• Provide basic guidance and support to staff on information and technology systems, software, and hardware.
• Prepare correspondence, reports, mailing, and emails, as needed.
• Maintain confidentiality issues and release of information issues.

• Be aware of customer needs and provide quality customer service.
• Abide by personnel policies and procedures as written.
• Possess working knowledge of, and experience with, Microsoft Office products and other information and technology systems, software, and hardware.
• Perform ad‑hoc job duties as assigned by the Director of Administrative Operations and Services.

• Minimum Qualifications: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must have at least 5 years of clerical or related experience.
• Must have excellent oral and written communication skills.
• Must have strong working knowledge of and experience with Microsoft Office products, including Word, PowerPoint, Access, and Excel.

• Reliable and consistent.
• Flexible and responsive.
• Ability to coordinate and manage multiple projects and complete them in a timely manner.
• Ability to effectively manage changing work priorities.

Seniority Level: Mid‑Senior

Employment Type:

Full‑time

Job Function:
Administrative

Industries:
Civic and Social Organizations