Office Manager

The Office Manager position will provide administrative support to the office and staff. Performs a variety of secretarial duties, administrative tasks, statistical reporting, coordinates volunteers, property use and upkeep.

• Provide receptionist services. Directs calls or provides information to callers. Receives clients and directs to proper individual.
• Receive incoming mail. Reads/reviews/answers or routes to proper individual. Prepare outgoing mail.
• Using word processor; type correspondence, reports, forms, and other documents independently or from notes, or general instruction from supervisor. Proofreads material and corrects grammar, spelling, or word usage.
• Compose and types of routine correspondence.
• Compiles statistics for Corps and add on Turbo Program.
• Arrange, prepare, distribute and take minutes and agendas for staff and advisory board meetings with CO approval of final layout.
• Maintain a variety of subjects and operational records.
• Make copies of correspondence or other printed matter, using copying/scanning equipment.
• File correspondence and other records which may include confidential materials.
• Schedule appointments. Attend community meetings as requested or assigned.
• Prepare orders for Corps supplies and equipment as requested.
• Create and maintain records, lists, and electronic databases.
• Supervise and direct volunteers to various programs.
• Serve as Corps representative with community service network agencies, as directed by Corps Officer and in coordination with in-house Social Service office.
• Encourage a positive work environment by conducting oneself in a manner that fosters healthy relationships with co-workers, supervisors, and visitors.
• Comply with all organization and Corps-specific policies and procedures.

• Assist in the completion and submission of Youth and Camp Corps reporting to Divisional Headquarters.
• Provide information to the public regarding Youth and Camp programs.
• Assist with the transportation of individuals as necessary.
• Participate with assignments for seasonal (Christmas, Thanksgiving, etc.) or other programs.

• Manage rental contract documents.
• Record and deposit all rental income.
• Coordinate building opening and closing with CO and staff.
• Schedule Property Rental in coordination with the CO.
• Maintain property inventory, maintenance schedules and schedules of use to include vehicle logs for maintenance and operator fleet use.
• Maintain Property Keyholder lists and all Code lists for WEX fleet cards.

• Assist with personnel administration.
• Assist management and employees with personnel/benefits related matters.
• Safe From Harm train and certify new employees.

• Perform all banking transactions according to policies and procedures.
• Record incoming donations, provide receipts, Sunday contributions, and event income; bank all funds 3 or more times weekly, scan receipts and send to CAC at DHQ.
• Scan Thrift Store receipts and send to CAC at DHQ.
• Scan all incoming bills/after CO review and approval, send to CAC.
• Scan all incoming checks through the CDS remote system.

• Education:
  
  High School diploma or equivalent; post-secondary degree/certification preferred
• Experience:
  
  Minimum two years' related experience
• Certifications/Licenses:
  None

• Highly effective organizational, interpersonal, and conversational skills
• Ability to maintain confidentiality of information
• Attention to detail
• Decision-making and problem-solving skills
• Ability to perform with limited supervision. Demonstrates initiative
• Ability to communicate effectively verbally and in writing
• Ability to maintain positive relationships with Officers, staff, volunteers, community influencers, Advisory Board members, Corps members, and prospective donors
• Ability to utilize Microsoft Office and virtual meeting software
• Ability to operate basic office equipment including but not limited to telephone, computer, copier, fax, and scanning equipment
• Must be willing to support The Salvation Army mission

Volunteers, SER workers, and Community Service Workers.

Include speaking, hearing and vision ability; manual dexterity; lifting, pulling and pushing materials up to 25 pounds; bending, squatting, and walking; sitting for extended periods of time; standing for extended periods of time. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Local and required…