Accountant & Data Analyst

Alliance on Aging is hiring an Accountant & Data Analyst for an onsite role in Salinas, CA
. This part-time position is primarily focused on day-to-day accounting support for the organization, with additional responsibilities supporting executive leadership and grant management functions.

Working about 28 hours per week with the CFO and approximately 12 hours per week supporting executive leadership as an Administrative Assistant within grant management and front office duties, you will help maintain accurate financial records and support nonprofit and grant-related reporting. The role also includes analysis and input of program and financial data needed for funder deliverables.

• Primary focus on maintaining accurate general ledger records and core accounting operations
• Support nonprofit/grant accounting and data analysis for funder reporting
• Collaborate with program staff and grant managers to collect, validate, reconcile, and interpret reporting data

• Maintain accurate and timely general ledger records
• Enter and categorize financial transactions in the accounting system
• Record accounts payable and accounts receivable transactions
• Prepare and process invoices
  , payments, deposits, and routine accounting transactions
• Reconcile bank, credit card, and other financial accounts on a regular basis
• Monitor accounts receivable and assist with follow-up on outstanding balances
• Maintain organized and complete financial records and supporting documentation
• Assist with month-end and year-end closing activities
• Identify discrepancies or unusual transactions and bring accounting issues to the CFO
• Assist with payroll processing and related accounting entries
• Reconcile payroll reports and ensure payroll-related transactions are properly recorded
• Maintain accurate records of payroll expenses, taxes, benefits, and other personnel-related costs
• Assist with tracking employee time and related accounting documentation as needed
• Assist with tracking expenses by program, funding source, grant, and/or restricted fund
• Help ensure expenses are properly allocated and supported by documentation
• Support the CFO with grant financial reporting and documentation
• Maintain organized records to support audits, grant monitoring, and financial reviews
• Assist with tracking restricted and unrestricted funds and ensure proper transaction coding
• Analyze and input financial and program data for County, state, federal, and private foundation grants
• Track grant expenditures, budgets, allowable costs, and funding requirements across programs and funding sources
• Prepare and analyze financial reports and supporting data for grant applications, reimbursement requests, progress reports, audits, and other deliverables
• Develop and maintain grant tracking tools, dashboards, and reports for grant utilization and reporting deadlines
• Monitor grant performance against budgets and contractual requirements, identifying under-spending, over-spending, or other issues
• Translate financial and program data into clear information for the Executive Director, CFO, program leadership, and stakeholders
• Support grant compliance and audit readiness by maintaining accurate documentation and data to substantiate expenditures and outcomes
• Assist with forecasting and grant budget development using historical spending and program data
• Identify opportunities to improve data quality, reporting processes, and internal controls related to grant management

• At least 2–3 years of nonprofit bookkeeping or accounting experience
• Strong understanding of GAAP and double-entry bookkeeping
• Experience with account reconciliations,
  accounts payable
  , accounts receivable
  , and general ledger maintenance
• Strong attention to detail and accuracy
• Excellent organizational and…