Board of Supervisors Clerk

Final Filing

26/80E83/10CH

The County of Monterey is a diverse community set in a picturesque coastal location and offers tourists and residents alike the comfort of a moderate, Mediterranean climate, miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach – possibly the world’s most famous golf course, it’s easy to see why over 450,000 residents choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice.

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses and awards veterans’ preference points for this recruitment. To learn more about the eligibility requirements and the process, be sure to read the Hiring Preference for Veterans and Eligible Military Spouses section located towards the end of this job flier.

The County seeks an accountable, results oriented individual who demonstrates excellent communication and team building skills to join the County of Monterey Clerk of the Board of Supervisors team. This position handles a variety of documents which may be highly sensitive and confidential and accepts and processes applications and fees for any appeals, agriculture preserves, dance permits, bingo licenses, supports all phases of the Assessment Appeals process and composes routine correspondence related to Assessment Appeals.

In addition, the Board of Supervisors Clerk is responsible for answering requests for information from the public and governmental agencies regarding Board actions, procedures and methods and clarifying action taken by Board of Supervisors to departments and the public.

This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.

An eligible list established from this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

• Answers requests for information from the public, press and governmental agencies regarding Board actions, procedures and methods; clarifies action taken by Board of Supervisors to departments, press and the public.
• Reviews and processes consent agenda Board orders by coordinating with departments on omission of supportive documents, verifying information, typing up motions and distributing Board orders to affected departments.
• Receives, develops, sets up, organizes, files, and maintains a variety of Board documents, administrative, reference, follow-up, highly sensitive and confidential files, records, information, logs contracts, and database and other filing systems in accordance with prescribed procedures [alphabetical, numerical and/or categorical order] and regulations. May maintain specialized databases on computer.
• Accepts and processes applications and fees for any appeals, agriculture preserves, dance permits, and bingo licenses.
• Prepares weekly Board of Supervisors packets and distributes; types minutes and agenda, reproduces, mails and distributes.
• Researches Government Code to determine legal publication requirements; reviews and/or prepares legal notices for publication; processes requisitions and claims for publication costs.
• Types, updates and distributes master directory…