Secretary-Early Head & Head Start

The Ideal Candidate Will
SHORE UP! Inc. is seeking a Secretary for the Early Head Start/Head Start program to assist supervisors with handling clerical duties such as data entry, Answering phone calls, record-keeping, scheduling and office support :

• Ability to organize work flow of busy office.
• Ability to handle detailed work.
• Ability to effectively communicate orally and in writing.
• Ability to coordinate and associate with other related agencies and individuals.
• Ability to work with clients from varying backgrounds, education and economic levels.
• Maintain confidential files of office to which assigned.
• Maintain a calendar of appointments and obligations for one or more staff members as assigned.
• Greeting and screening callers who contact the assigned office either in person or by telephone.
• Assisting in the preparation of proposals and budgets.
• Assisting the Supervisors in matters of schedule change, daily staff absence reports, personnel situation, maintenance and transportation.
• Schedule interviews/appointments, prepare appointment schedule for both supervisors.
• Attend and participate in staff meetings and training sessions.
• Perform data entry on applications taken.
• Generate lists and reports weekly/monthly or as directed by Supervisors.
• Perform other duties assigned.

The Ideal Candidate Will
SHORE UP! Inc. is seeking a Secretary for the Early Head Start/Head Start program to assist supervisors with handling clerical duties such as data entry, Answering phone calls, record-keeping, scheduling and office support :

• Ability to organize work flow of busy office.
• Ability to handle detailed work.
• Ability to effectively communicate orally and in writing.
• Ability to coordinate and associate with other related agencies and individuals.
• Ability to work with clients from varying backgrounds, education and economic levels.
• Maintain confidential files of office to which assigned.
• Maintain a calendar of appointments and obligations for one or more staff members as assigned.
• Greeting and screening callers who contact the assigned office either in person or by telephone.
• Assisting in the preparation of proposals and budgets.
• Assisting the Supervisors in matters of schedule change, daily staff absence reports, personnel situation, maintenance and transportation.
• Schedule interviews/appointments, prepare appointment schedule for both supervisors.
• Attend and participate in staff meetings and training sessions.
• Perform data entry on applications taken.
• Generate lists and reports weekly/monthly or as directed by Supervisors.
• Perform other duties assigned.

The ideal candidate has a high school diploma or GED

• A graduate of one (1) year secretarial course plus two (2) years full-time related work experience.
• Must have one (1) year of computer experience/data entry, this includes prior administrative support performing the aforementioned functions.

Job Schedule:

Monday through Friday, 8am – 4pm

Job Pay Rate/Range: $19-22 per hour.

Job Type: Full-Time