Contract Specialist; Buyer

Contract Specialist

Salary: $58,936/yr – $63,794/yr

• Perform complex duties in support of procurement, including developing and conducting solicitations for goods and services, and guiding, recommending, and assisting user departments throughout the solicitation process.
• Act as a consultant for purchasing policies, recommending solicitation strategies for procurements valued at $50,000 or greater.
• Develop comprehensive solicitation packets that result in competitive and advantageous outcomes for City purchases.
• Help develop specifications for equipment and services.
• Evaluate solicitation responses for conformity to procurement laws and policies.
• Prepare and administer contracts and purchase orders, ensuring required approvals and documentation.
• Maintain contract files, including certificates of insurance, bonds, and monitor upcoming contract renewals.
• Direct and assist callers regarding bid packages, openings, results, and awards.
• Process change orders to contracts and purchase orders.
• Coordinate sale of surplus inventory.
• Act as Acting Supervisor when the Director of Procurement is absent.
• Represent the City of Salisbury to the public, cultivating relationships with the bidder community to encourage supplier participation.
• Serve as backup to the Director of Procurement when absent or needed.

• Administration/Task Completion:
  Organize and efficiently handle activities, ensuring tasks are completed timely and accurately.
• Advisory and
  
  Education:
  
  Work with user departments to provide guidance on purchasing policies and suggest sources of supply.
• Strategic Development:
  Assist in developing procurement strategies for high-value purchases.
• Spec Development:
  Assist in developing specifications for equipment and services.
• Conformity Evaluation:
  Evaluate solicitation responses for compliance with laws and policies.
• Contract Administration:
  Prepare and administer contracts and purchase orders, including related documentation.
• File Management:
  Maintain current information on contract files and monitor renewals.
• Customer Support:
  Direct and assist callers with bid packages and results.
• Change Order Processing:
  Process changes to contracts and purchase orders.
• Technical Proficiency:
  Proficient with Microsoft Office and procurement software.
• Math and Clerical:
  Strong quantitative and clerical skills for fiscal and statistical record keeping.
• Policy Knowledge:
  Working knowledge of City of Salisbury policies and general purchasing practices.
• Prioritization and Multitasking:
  Effectively manage multiple tasks with attention to detail.
• Leadership/Role Model:
  Motivate, hold accountable, and set vision; act as a role model among teammates.
• Supplier Relationships:
  Cultivate relationships with bidders and suppliers.
• Conflict Resolution:
  Facilitate between departments and suppliers to resolve issues.
• Integrity and Confidentiality:
  Maintain confidentiality of information.
• Professional Development:
  Participate in opportunities to receive professional credentials and certifications.
• Backup Support:
  Provide office support in the absence of the Parking Clerk/Buyer Asst/Buyer as trained.

• Communication:
  Articulates thoughts and ideas clearly and listens effectively.
• Work Ethic:
  Demonstrates personal accountability, integrity, and ethical behavior.
• Teamwork:
  Works well as part of a team, maintaining respectful and collaborative relationships.
• Problem Solving:
  Combines creative and critical thinking to resolve problems.
• Initiative:
  Determines necessary actions and takes charge proactively.

Bachelor’s Degree in Business Administration, Legal Studies, Project Management, or a related field plus 3 years experience in a public procurement agency or large-volume direct purchasing environment.

Alternatively, may substitute 5–7 years progressive purchasing experience or related experience and obtain Certified Public Buyer (CPPB) credentials within 4–5 years of employment.

Current possession or acquisition of Professional Public Buyer Certification (CPPB).

No unusual physical demands; work requires typical safety precautions in office settings.

* The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.*

Mid‑Senior level

Contract

Purchasing and Supply Chain – Government Administration

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