Safety Administrator

Vacancy Reference: CLA-398

Position:
Full-time

Location:

Salisbury, Wiltshire, UK

Salary Range: £26,000 - £28,000

At Callen‑Lenz, we are expanding the limits of what is possible. We specialise in crewed and uncrewed aircraft operations and technology and, having recently received investment into the business, we are going through a period of rapid growth and development and are looking for key roles to assist with these changes. Callen‑Lenz offers innovative and customer‑focused UAS solutions through our four key business strands: technical services, products, platforms and operational services.

We are looking for individuals to help drive forward our expansion, placing you at the forefront of UAS development in the UK.

• Innovation
• Integrity
• Collaboration
• Excellence

Based in the heart of rural Wiltshire, close to the historic city of Salisbury, you will join our rapidly growing, friendly, and multi‑disciplined team, working on a range of diverse and interesting projects, leading the way in this exciting field and witnessing the full lifecycle of our products. The Callen‑Lenz team are passionate about what we do, and we are searching for individuals to grow with us as we expand into the aerospace industry.

• 25 days annual leave per year (plus bank holidays)
• Buy/Sell holiday policy up to 5 days either way
• Pension Scheme via Royal London
• Company contributed Share Incentive Plan
• Green Car Scheme
• Life assurance scheme (6× basic salary)
• Income protection policy (75% of basic salary)
• Private Health Insurance via Vitality
• Private Dental insurance via Bupa
• Enhanced Maternity and paternity
• 1 Professional membership reimbursed per year
• 1 paid volunteering day per year
• Training & development opportunities

This is an exciting opportunity for a detail‑oriented administrator to join our safety team. This role requires the successful applicant to ensure that statutory and internal registers, records, and documentation are maintained accurately, on time, and to a professional standard. You will support effective compliance, governance, and communication across the organisation to maintain a safe environment for all.

• Maintain and update key safety and compliance registers, including (but not limited to):
• Risk assessment and standard operating procedures registers
• Accident, incident and near‑miss logs
• Inspection, audit and action trackers
• Equipment, maintenance and statutory inspection records
• Occupational Health and Safety
• Ensure records are accurate, version‑controlled, and auditable
• Monitor register review dates and flag overdue actions to the Safety team
• Format and issue safety documentation using Microsoft Word
• Maintain Excel spreadsheets, trackers and dashboards, including basic formulas, filtering and data validation
• Collate information for audits, inspections, management reviews and safety committees
• Support document control activities in line with internal procedures
• Upload and maintain files within SharePoint (where used)
• Assist with internal safety communications and updates
• Provide day‑to‑day administrative support to the Safety team
• Liaise with colleagues within Callen‑Lenz to obtain information and updates
• Maintain confidentiality and professionalism when handling sensitive safety and people‑related data

• Demonstrate in daily activities a commitment to health and safety in the workplace by always ensuring tasks are performed in the safest possible manner
• Report all hazards and incidents that the individual is party to, or observes, in the correct manner.
• When required or directed, participate in any health and safety training.

GCSE or equivalent Maths & English (A‑C)

• Proven experience in an administrative or support role
• Strong competence in Microsoft Excel (spreadsheets, formulas, filtering, trackers)
• Strong competence in Microsoft Word (formatting, templates, document control)
• High attention to detail and accuracy
• Good organisational and time‑management skills
• Ability to manage multiple registers and priorities simultaneously

• Experience using SharePoint for document…