Finance Assistant

Overview

Precision AQ is looking for a Finance Assistant to join our UK team. This is a permanent part-time position (0.8 FT/30 hours per week) requiring in-person presence in our Salisbury office once per week.

The Finance Assistant supports the Finance Director with day-to-day operations contributing to the smooth running of the Finance Department and interaction with the wider business. They handle company credit card and expenses transactions, ensure correct data entry to the accounting system, and perform reconciliations. They support on sales invoicing from our project system, CMap, sending to clients and ensuring these transactions are replicated in the wider Precision accounts system, Infor.

They provide general finance and administrative support and produce regular reporting to the business as directed by the Finance Director.

• Receive Excel statements from the credit card provider per card holder.
• Collate all receipts with cardholders.
• Analyse expenditure in the Excel sheet with the correct coding and ensure all steps are completed before forwarding for central processing.
• Process any charges for projects into CMap.
• Handle any queries relating to credit card.

• Receive employee expenses through CMap.
• Check VAT and coding on expense claims.
• Process Financial Approval.
• Send all fully approved expense claims to Accounts Payable (AP) on a weekly basis, maintaining records for queries to be handled efficiently.
• Process project costs through CMap.
• Handle any queries relating to employee expenses.

• Process Go-lives received into finance.
• Prepare purchase orders for project third-party supplier costs.
• Prepare sales invoicing in accordance with schedule and/or as requested by the Account team and send to the client to support project delivery.
• Ensure sales invoicing data is replicated in the Precision accounting system, Infor, to support AR management and monthly revenue recognition.
• Enter project costs into CMap.
• Reconcile project costs from CMap to Infor monthly.
• Provide support for entering external time on CMap (Precision and freelancers).
• General CMap housekeeping and assist the wider business with project queries.

• Learn, understand, and implement Precision processes, procedures, and systems.
• Prepare and circulate weekly/quarterly utilisation reports and respond to queries.
• Prepare monthly salary reconciliation from payroll to budget, reporting variances to the Finance Director and updating monthly forecasting as appropriate.
• Work with Precision Accounts Payable (AP) to pass supplier invoices with coding and confirm readiness for payment; ensure all project costs are recorded in CMap.
• Provide support on budget vs. actuals reporting as directed by the Finance Director.
• Provide support to the UK statutory and US annual audits as applicable.
• Maintain secure filing and archiving in accordance with company processes and office procedures.
• Other duties may be required as reasonably requested by the Finance Director.
• Aware of and conform to legal requirements in all activities, including Health and Safety, Information Security, and high standards of business ethics.

• 2-3 years of experience in bookkeeping.
• Degree in Finance or Accounting preferred, but not mandatory.
• Industry experience would be a plus, but not mandatory.

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Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, you may contact Precision Medicine Group at QuestionF

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