Accounting Coordinator

Hyatt is a place of learning – similar to a university. The company offers so many ways for me to learn and grow, both professionally and personally.

Hyatt Regency Chesapeake Bay Golf Resort, Spa and Marina

The Accounting Coordinator supports day-to-day accounting operations with a focus on accuracy, timeliness, and great internal service. You’ll be the go‑to for payables/receivables processing, daily revenue reconciliations, cash controls, and month‑end tasks that help the team deliver clean, audit‑ready financials.

• Validate invoices (3‑way match to PO/receipts).
• Set up/maintain vendors (W‑9 collection, remittance details) and prepare weekly payment runs.
• Research and resolve discrepancies, credits, and aging items.
• Support purchasing card function, as assigned by ADOF or Purchasing Director.

• Issue and audit virtual and house banks in accordance with cash handling policies and standard operating policies.
• Prepare weekly deposit (including logging manual vault drops).
• Process due backs and petty cash, as necessary.
• Process general cashier check request and change order requests, as necessary.

• Create and send invoices/statements; apply payments and manage postings.
• Third party payment reconciliation and application.
• Collaborate intra‑departmentally to ensure all accounts are clear (Transient, Group, Membership).
• Support AR collections efforts and process payment arrangements with clients as needed.
• Maintain tax‑exempt documentation and chargeback responses.
• Issue, maintain inventory, and reconcile Resort Cards (STS).
• Reconcile Gift Certificates and Gift Cards.

• Reconcile prior‑day revenue, tenders and tax reports to PMS/POS.
• Respond to daily tickets within required timeframe (SOX).
• Distribute daily financial report.
• Process and route daily documents for approval (S&P, Voids, Negative Postings, etc.).

• Reconcile balance sheet accounts as assigned by ADOF.
• Send required backup to BPO by deadlines.

• Assist with journal entries, accruals/deferrals, and closing checklists.
• Maintain schedules (fixed assets, prepaid amortization, 1099 tracker).
• Produce routine reports: AP aging, AR aging, sales/use tax support, revenue summaries.
• Assist with journal entries as requested by ADOF or DOF.

• Uphold documented SOPs, segregation of duties, and approval matrices.
• Support audits (internal/external), 1099 year‑end, and sales/use tax filings.
• Champion data integrity and confidentiality (PCI/PII awareness).

• Partner with Operations, Purchasing, Information Technology and HR/Payroll on cross‑functional items.
• Field questions with clear, helpful communication.
• Data entry and filing as needed.
• Other duties as assigned by Director of Finance and Assistant Director of Finance.
• The position responsibilities outlined above are in no way to be construed as all encompassing.
• Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

At Hyatt, your success matters. We offer:

• Competitive Salary: $20.00/hour
• Health Benefits: Medical, dental, and vision insurance starting after just 30 days
• Free and discounted room nights
• Friends & family rates at Hyatt properties
• Discounts on food and beverage
• Exclusive savings on tech, wellness apps, and more (e.g., Apple, AT&T, Headspace)
• Work‑Life Balance: Paid time off, including new child leave
• Retirement Support: 401(k) matching (up to 4%) and employee stock purchase plan
• Growth Opportunities: Tuition reimbursement and robust training programs
• Everyday Conveniences: Meal credit for employees

• 1-3 years of hands‑on accounting experience (AP/AR, reconciliations); hospitality or multi‑outlet environment a plus.
• Working knowledge of Microsoft Office Suite and an accounting system (e.g., Oracle) and hospitality systems exposure (e.g., Opera, POS) is a plus.
• Comfort with high‑volume, detail‑heavy workflows and strict deadlines.
• Clear, professional communication and a service mindset.
• Education: Associate’s Accounting/Finance preferred (or equivalent 1-3 years' experience).
• Primarily Monday–Friday; occasional month‑end or…