Billing and Invoicing Specialist

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We are seeking a detail-oriented and organized Billing Specialist to join our Logistics team. The ideal candidate will manage billing processes, ensure accuracy in processing carrier invoices, PODs, load confirmations, understand accounts payable and receivable, and maintain strong communication with external clients and internal departments. Attention to detail, multi-tasking, and willingness to learn new skills are required.

• Manage and process daily carrier invoices using the U drive & Tailwind program.
• Ensure orders are completed correctly (PO#, branch, location, driver).
• Perform data entry to maintain up-to-date billing information.
• Analyze billing discrepancies and resolve issues through effective communication with carriers and factoring companies.
• Ensure timely and accurate production and reconciliation of invoices for month‑end billing.
• Maintain required documents for new carriers (W9, COI, NOAs, carrier packets).
• Utilize analysis skills to prepare reports on billing activities and account status.
• Apply vendor payments and customer payments daily.
• Communicate with dispatchers and team leaders.
• Cross‑train with other billing team members to ensure coverage during vacations.

• Experience with different software:
  Tailwind, SAP, Excel.
• Strong analytical skills to identify and correct discrepancies.
• Excellent data entry skills with a focus on accuracy.
• Understanding of accounts payable and receivable.
• Strong communication ability across divisions.
• Comfortable creating weekly reports (AR aging/AP aging, disbursements).
• Ability to collaborate on new ideas for efficiencies.
• Able to work in a fast‑paced environment.
• Knowledge of logistics and brokering, internally and externally.

Job Type: Full‑Time

Location:

West Valley City, UT