Administrative Office Specialist

Administrative Office Specialist – University of Utah Health

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As a patient-focused organization, University of Utah Health exists to enhance the health and well‑being of people through patient care, research, and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality, and trust that are integral to our mission.

EO/AA

Monday – Friday, 8:00 am – 4:30 pm

• 250 Tower (Main Location)
• Farmington Health Center – As needed
• Sugarhouse Health Center – As needed
• South Jordan Health Center – As needed

The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards, and overall patient experience. Our five hospitals and eleven clinics provide excellence in comprehensive services, medical advancement, and overall patient outcomes.

• Prepares presentation materials, edits content, and adds appropriate graphic and design elements; may include basic web content for the department Pulse site.
• Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools.
• Performs basic statistical calculations on data for reports and presentations.
• Plans, prioritizes, and schedules meetings and appointments for directors and other management.
• Decides on a daily basis regarding calendars, appointments, and scheduling.
• Performs specialized administrative duties required to support department initiatives, using discretion to make judgments based on operating guidelines and policies.
• Supports purchasing requirements for the department; researches items, obtains price quotes, enters information into university systems, follows up on purchase orders, and maintains P‑Card information.
• Supports human resources and payroll processes as primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements.
• Prepares and follows up on staffing requisitions and schedules interviews.
• Arranges and coordinates travel and travel reimbursement for staff as assigned by the director's office.
• Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records.
• Performs other administrative specialist duties in support of the mission and function of the department, as required.
• May supervise others in ensuring that processes and protocols are maintained.

• Ability to perform the essential functions of the job as outlined above.
• Demonstrated computer, Microsoft Office, organizational, human relations, and effective communication skills.
• Demonstrated knowledge of basic bookkeeping practices and project management skills.

• High school diploma, or equivalency.
• Five years of progressively more responsible experience in an office or administrative support setting.
• Depending upon department of hire, a valid State of Utah driver’s license may be required.

• Working knowledge of KRONOS and iCims applications.

• This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Carrying, climbing, color determination, crawling, far vision, lifting, listening, manual dexterity, near vision, pulling, pushing, reaching, sitting, speaking, standing, stooping and crouching, tasting or smelling, walking.

Mid‑Senior level

Full‑time

Administrative

Hospitals and Health Care