Administrative Secretary - Highland High School

Administrative Secretary - Highland High School

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Position open until filled. This position is located at Highland High School, 2166 S 1700

E., Salt Lake City, UT 84106.

• Work Calendar: 201 days/10 months
• FTE: 1.0 (40 Hours per Week)
• Contract Status:
  Contract
• FLSA Status:
  Non-Exempt
• Reports To:
  
  Principal or designee
• Starting Wage: $35,609 annually
• Salary Schedule/Lane: 48/M/01
• Benefits:
  Eligible
• Anticipated
  
  Start Date:
  
  01/05/2026
• Priority Screen Date: 12/11/2025

The Administrative Secretary -- Department/School provides a wide variety of complex and confidential administrative and secretarial support to the assigned administrator, provides effective communication with parents, students, and administration, provides oversight to department functions and procedures, oversees site programs and activities, and ensures efficient implementation of assigned functions.

• All positions require selected candidates to be fingerprinted and successfully pass a criminal background check.
• High school diploma or equivalent
• Two (2) years of experience working as a secretary or administrative assistant
• Basic experience and proficiency using Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.) and experience using data-based software
• Speak, read, write, present professionally, analyze, understand, and interpret written and verbal communications in English
• Experience operating standard office equipment, including phone, scanner, fax, and copy machines

• Experience using Power School, Business Plus, and Kronos
• Experience performing standard bookkeeping
• Experience in maintaining a website
• Experience in taking meeting minutes
• Spanish or other language proficiency, including the ability to read, write, speak, and understand

• Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees, students, and stakeholders
• Compile data from a wide variety of sources to aid in preparing reports, making recommendations, and preparing information for the assigned supervisor/administrator
• Support office operations and academic processes (e.g., attendance and registration, monitor secure entrances and exits, monitor cameras, etc.)
• Create and maintain a wide variety of manual and electronic documents, files, and records (e.g., student data, attendance records, Title I documentation, student enrollment records, etc.) to provide up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements
• Fulfill daily office processes for efficient site operation (e.g., daily reports, answer phones, greet visitors, etc.)
• Create and maintain accurate records, including confidential files and records
• Participate in meetings, workshops, and seminars as assigned to convey or gather information required to perform job functions
• Prepare a wide variety of reports, documents, and correspondence of confidential and non-confidential nature (e.g., letters, memorandums, academic forms, periodic and ad-hoc reports, operational procedures, manuals, etc.) to document activities, meet educational requirements, provide written reference, and ensure compliance
• Process a wide variety of documents and materials (e.g., student registration, attendance, Title I and other academic processes, etc.) to disseminate information, ensure completion of department processes, and remain in compliance with administrative guidelines and regulatory requirements
• Research a variety of topics (e.g., current practices, policies, required enrollment and attendance processes, etc.) to provide information and recommendations that address a variety of school site or district requirements
• Respond to a wide variety of inquiries from internal and external parties (e.g., administration, faculty, parents, State of Utah, etc.) to provide information, facilitate communication, and provide direction
• Schedule and…