Program and Admin Specialist - Pathology

Program and Admin Specialist - Pathology

Job Summary

Coordinate aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, processing of financial transactions, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with department faculty on coordination of engagement initiatives including planning and logistics of special events.

Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various back office functions.

This position also plays a key role in driving a collaborative initiative between the University of Utah and partner universities called the Mountain West Microbiome Alliance (MoWMA). As the primary support for the program, you will help bring faculty together by coordinating monthly seminars, annual offsite meetings, and specialized training events. You'll also manage weekly video collaboration sessions and provide essential logistical and administrative support to ensure smooth operations.

This is an opportunity to contribute to a dynamic, cross‑institutional effort that fosters innovation, knowledge sharing, and impactful partnerships. Ideal for someone passionate about advancing academic collaboration and eager to grow professionally in a highly collaborative environment.

Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.

Responsibilities

• Process financial transactions.
• Support Faculty in the Clinical Pathology Division.
• Support Research Faculty in a collaborative initiative.
• Plan and coordinate special events.
• Serve as the primary support for a collaborative initiative between the University of Utah and partner universities.
• Coordinate and manage monthly seminars, annual offsite collaboration meetings, and occasional training events.
• Organize and facilitate weekly video collaboration sessions.
• Provide comprehensive logistical and administrative support for all initiative‑related activities.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:
Office Administrator, II:
Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Preferences

• Knowledge of University of Utah financial systems.
• Experience in Event Coordination.
• Strong organizational skills to manage multiple activities and deadlines.
• Excellent written and verbal communication for interacting with faculty and partner institutions.
• Comfortable with video conferencing platforms (e.g., Zoom, Teams) and basic office software (Word, Excel, PowerPoint).
• Ability to anticipate needs and resolve logistical challenges quickly.
• Skilled at working with teams across institutions.
• Familiarity with academic environments and faculty support.
• Ensures accuracy in scheduling, documentation, and event logistics.
• Can handle changing priorities and occasional travel for offsite meetings.
• Professional and responsive in supporting faculty and stakeholders.

Special Instructions

Interview process includes brief Reading Comprehension and Excel Skills tests.

Requisition Number: PRN
43862B

Full Time or Part Time: Full Time

Work Schedule

Summary:

Onsite. Monday – Friday, 8am – 5pm. 40 hours per week.

Department: 00247 - Pathology

Location: Campus

Pay Rate Range: $24,722 – $47,915

Close Date: 3/17/2026

To apply: