Administrative Assistant

Base pay range

$21.00/hr - $22.00/hr

Full-Time 40 hours/week

Reports to:

Division Manager – Division 30

Status:
Non-Exempt

Wage: $21-$22/hr

Position

Description:

Provide administrative support to the Division 30 team. Assist with general office duties and provide clerical support.

• Process and organize incoming work requests.
  • Ability to schedule meetings with associated work tasks in Outlook.
  • Track/manage due dates for projects assigned.
  • Follow Management Team guidance/directives for associated work tasks and deadlines.
• Generate and create reports, analyze data and identify solutions from the reports.
  • Create Data & Tracking Spreadsheets / Excel Proficiency (Creating formulas, linking cells/sheets, creating user-friendly tracking mechanisms)
  • Routinely review specific reports for accuracy and follow up as necessary.
• Enter invoices into SharePoint.
• Update employee and equipment information on SharePoint.
• Manage and maintain Division specific spreadsheets.
  • EQ Utilization Reports:
    Sort/Filter/Identify & Make Changes Needed to EQ Allocation.
  • Cell Phone Bill:
    Monitor units and plan for accuracy.
  • Tailgate Tracker:
    Create and manage a user-friendly D30 Tracker.
  • Certifications Tracker:
    Create and manage a user-friendly D30 Tracker.
  • Work with HR/Recruiting to manage D30 Applicant Tracker.
• Maintain and organize office filing and storage systems.
• Contributes to team effort by accomplishing related results as needed.
  • Be a resource for the Management Team, provide them necessary information and gather data/information needed to help reduce adding tasks to their normal workload.
  • Assist Management Team and applicants with Workday onboarding.
• May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.
• Perform other duties as assigned.

• High School Diploma or equivalent.
• 2 years of previous administrative experience.
• Demonstrate consistent attendance and positive attitude.
• Microsoft Office Skills.
• Strong organizational skills; possesses the ability to work on multiple tasks and is detail oriented.
• Physical capability to lift up to 40 lbs. as needed.
• Utilization Reports.
• WEX Reports.
• Divisional Cell Phone Bills.
• Tailgate Tracker.
• Certifications (LMS) Tracking.
• DOT/Med Card Compliance.
• Xcel Weed Abatement invoice creating from spray records by region.
• Xcel security screening process.
• Managing and gathering Crew Contacts and create report.
• WF Audit Tracking Mechanism.
• Licensing/Registrations.
• Invoices (vendors)… set up so all go through AP.
• Evaluate Utilities Needs.
• Office IT (Printer)
• Crew Activity and Timesheets (Xcel)
• Workday/Hiring Station/Approvals.
• EQ/Gear/Chemical Ordering.
• Chemical/Gear/Tools/EQ Inventory Tracking/Tracker.

We provide vegetation management, storm restoration, and work planning services to utility companies and their communities across North America. Wright Tree Service is headquartered in West Des Moines, Iowa, and has more than 4,000 employees across 16 geographic divisions. At Wright Tree Service, we recognize that our employees are the foundation of a successful business. We are committed to providing our employees with the training and resources needed to elevate their position into a successful career.

We provide opportunities to earn certifications, leadership programs and customized trainings. Safety is our #1 value – this culture is guided by our “Brother’s and Sister’s Keeper” pledge to keep both ourselves and others safe.