People Operations Assistant - Study

Job Title: Workforce Operations Assistants

Working Title: People Operations Assistant - Work Study

Location: Campus, Salt Lake City, UT

Type: Part Time (10 hrs/week), Student (Work Study)

Pay Rate: $16.50/hr

The People Operations Assistant supports the full employee lifecycle by providing administrative and operational support across key people operation functions. This role is responsible for assisting with job requisitions, pre-boarding activities, leave of absence tracking, employee separation processes, and various special projects. The ideal candidate is detail‑oriented, organized, and able to handle sensitive information with discretion while delivering excellent internal customer service.

This position is a Federal Work Study Position available to current University of Utah Students who have applied and been offered Federal Work‑Study (FWS) as part of your free application for Federal Student Aid (FAFSA). As a student position, we will work closely with you so that you can work around your school schedule for the Spring and Summer 2026 semesters dependent on FWS funding.

• Assist hiring managers with creating job requisitions and processing them for signatures and approval.
• Work with Health Academic HR Representatives to post job requisitions in the university’s applicant tracking system (ATS).
• Ensure job postings are accurate, consistent, and aligned with organizational standards.
• Coordinate pre‑employment activities including background checks, document collection, and onboarding schedules.
• Communicate with new hires to ensure a smooth transition into the organization.
• Track and document employee leaves of absence in accordance with university and department policies and applicable laws.
• Serve as a point of contact for employees and managers regarding leave status and return‑to‑work procedures.
• Support offboarding processes including final documentation and system access removal.
• Maintain accurate records of separations and ensure compliance with internal procedures.
• Ensure data integrity and confidentiality of employee information.
• Assist with HR‑related projects such as audits, process improvements, and compliance initiatives.
• Generate reports and dashboards as needed to support workforce planning and decision‑making.
• Respond to internal inquiries related to people operations processes and policies.
• Provide backup support to other people operations team members as needed.

• 1 year of higher education can be substituted for 1 year of directly related work experience.
• Experience in a people operations or HR administrative role (preferred).
• Strong organizational and communication skills.
• Ability to handle confidential information with discretion.

The University of Utah is an affirmative action/equal opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. Individuals from historically underrepresented groups are encouraged to apply. Veterans’ preference is extended to qualified applicants. Reasonable accommodations in the application process will be provided to individuals with disabilities upon request.

To request a reasonable accommodation or to report discrimination, contact the Office of Equal Opportunity and Affinity (OEO/AA) at 801‑581‑8365 or oeo.