Administrative Assistant

Overview

Open Date 12/12/2025

Requisition Number PRN
43821B

Job Title Administrative Assistants

Working Title Administrative Assistant I

Career Progression Track S00

Track Level S2 - Intermediate, S1 - Entry Level Support

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

8:00am-4:30pm

VP Area U of Utah Health - Academics

Department 00958 - DFPM-Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $

Close Date 01/12/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Administrative Assistant:

• Perform a variety of administrative support duties for supervisor or department to ensure office operations run smoothly and efficiently.
• Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.
• Assist in planning department activities, and manage meeting calendars.
• Track expenses and inventory, monitor and order supplies, and schedule maintenance repairs.
• Assist with word processing and data entry.
• Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature.
• Complete routine tasks under moderate supervision.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Provide administrative support to supervisor or department.
• Schedule conference rooms and classrooms for department classes and meetings. Post daily classroom/conference room schedules.
• Order and maintain supplies for department.
• Take meeting minutes.
• Provide general office support such as greeting and directing visitors, handling incoming calls and processing mail.
• Answer questions about the organization and associated activities.
• Assist with word processing and data entry.
• Track inventory.
• Maintain classrooms and conference rooms.
• Stock and maintain breakrooms.
• Maintain office equipment; arrange for service calls as needed.
• Prioritize tasks received and determine order of importance.

Administrative Assistant, I

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Performs routine tasks as directed and under close supervision.

Requires little to no related experience.

This is an Entry-Level position in the Support track.

Job Code: S22731

Grade: S12

Administrative Assistant, II

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision.

Requires at least 1 year of related experience.

This is an Intermediate Level position in the Support track.

Job Code: S22732

Grade: S14

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of…