Executive Assistant

Join to apply for the Executive Assistant role at Intermountain Home Services

This range is provided by Intermountain Home Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

65,000.00/yr - 80,000.00/yr

Position Mission:

To support executive leadership by managing schedules, communications, and priorities with discretion, efficiency, and a proactive mindset that enhances overall executive effectiveness.

Overview:

Intermountain Home Services is seeking a highly organized and resourceful Executive Assistant to provide direct support to our CEO. In this role, you'll manage calendars, coordinate travel and meetings, prepare materials, and act as a liaison across departments. This is more than just an administrative role—it requires someone who can anticipate needs, streamline operations, and handle sensitive information with absolute confidentiality.

The ideal candidate is detail-oriented, flexible, and thrives in a fast-paced, high-performance environment.

• Manage complex calendars, schedule meetings, and prioritize daily activities for executive leadership
• Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries
• Prepare meeting agendas, presentations, and reports; take notes and track follow-up items
• Act as a point of contact between executives and internal/external stakeholders
• Screen calls, emails, and meeting requests, responding or escalating as needed
• Support planning and execution of leadership meetings, events, and offsites
• Maintain organized systems for files, documents, and expense reports
• Track deadlines, monitor action items, and ensure nothing falls through the cracks
• Maintain a high level of discretion and confidentiality regarding business and personnel matters
• Perform ad hoc tasks and projects to support leadership and business initiatives

• Organization: Manages calendars, information, and tasks with attention to detail and timeliness
• Discretion: Handles sensitive topics and confidential material with professionalism
• Communication: Communicates clearly and effectively with stakeholders at all levels
• Prioritization: Balances competing priorities in a fast-moving environment with minimal supervision
• Supportive Mindset: Anticipates needs and delivers proactive, high-quality assistance
• Adaptability: Stays calm and productive when priorities shift or urgent needs arise

• Excellence: You provide polished, professional support that allows leadership to operate at their best.
• Integrity: You handle sensitive tasks and information with confidentiality and trust.
• Solution-Oriented: You take initiative and solve problems before they reach the executive.
• Collaboration: You build strong relationships with internal and external contacts to keep things running smoothly.
• Innovation: You improve workflows and anticipate new ways to support your executive efficiently.

• 3–5 years of experience as an executive assistant or senior-level administrative support
• Strong calendar, travel, and communications management skills
• High proficiency in Microsoft Office, and virtual meeting tools
  
  Ability to handle shifting priorities and multitask in a dynamic environment
• Professional presence and demeanor
• Experience in high-growth, multi-entity, or field-service organizations a plus
• Must pass background check and drug screening

One Team. Relentless Standards. Results That Matter.

At Intermountain Home Services (IHS) and its family of brands, we don’t just fix pipes and tune HVAC units—we build a platform for people to grow, lead, and thrive. From day one, every team member joins a company that’s scaling smart, led by strong values, and driven by a mission to serve both our communities and our employees with excellence.

We empower our brands and our people to win together
—designing systems, developing talent, and holding ourselves to elite standards in everything we do. Our employees aren’t just part of a company, they’re part of something bigger: a movement to define the future of…