Administrative Assistant

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Announcement

Details

Open Date 12/08/2025

Requisition Number PRN
43755B Job Title Administrative Assistant Working Title Administrative Assistant Career Progression Track D Track Level S4 - Highly Skilled FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday through Friday 8:30 am to 5:00 pm

VP Area U of U Health - Academics Department 00232 - General Internal Medicine Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 15.19 to 28.08 Close Date 01/31/2026 Priority Review Date (Note - Posting may close at any time) 12/15/2025

Job Summary

Provides complex administrative support for department management. Coordinates and oversees the work of support staff.

Responsibilities

Job Functions

1. Assists department with business planning and goal setting.

2. Assists with the development of department budgets.

3. Schedules, plans and coordinates work actions of support staff.

4. Maintains budget records, such as reconciling accounts and preparing expenditure statements.

5. Collects, organizes and analyzes data for specialized reports.

6. Coordinates the collection and preparation of operating reports.

7. Assists with the implementation of department and University policies and procedures.

8. Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously:
Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously:
Sitting, hearing, listening, talking.

Often:
Repetitive hand motion (such as typing), walking.

Seldom:
Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource Management at  if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX…