Administrative Assistant
Job in
Salt Lake City, Salt Lake County, Utah, 84101, USA
Listed on 2026-01-06
Listing for:
University of Utah
Full Time, Part Time
position Listed on 2026-01-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Announcement
Details
Open Date 12/23/2025
Requisition Number PRN
43914B Job Title Administrative Assistant Working Title Administrative Assistant Career Progression Track D Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
8am to 5pm
VP Area Academic Affairs Department 00161 - College of Education-Dean Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $15.19 - $26.00 Close Date 03/23/2026 Priority Review Date (Note - Posting may close at any time)
Job Summary
The College of Education seeks a highly organized and detail-oriented Administrative Assistant to support the smooth operation of our academic department. The ideal candidate will demonstrate clear communication skills, the ability to learn new processes quickly, and the capacity to prioritize tasks from multiple sources to meet various deadlines. Discretion, good judgment, and problem-solving skills are essential, as is the ability to maintain a positive attitude in a dynamic environment.
The Administrative Assistant will support an inclusive, transparent, and supportive work environment while becoming proficient in relevant campus processes.
Responsibilities
Job Functions
* Assists with department programs and projects.
* Takes notes and prepares meeting minutes for department leadership.
* Schedules, plans and coordinates work actions of faculty/staff.
* Draft, format, and proofread documents, reports, and presentations.
* Collects, organizes and analyzes data for specialized reports.
* Maintain accurate and organized files and records, both electronic and physical.
* Assists with managing documents and information related to various aspects of faculty recruitment, retention, and promotion such as coordinating itinerary planning, faculty onboarding, Interforlio document management, etc.
* Assists with the implementation of department and University policies and procedures.
* Provides administrative support by scheduling appointments, coordinating meetings and conferences, managing events, seminars, workshops, arranging travel, preparing reimbursements and maintaining and ordering office supplies.
* Track deadlines and remind department chairs, faculty, staff, and students of important events.
This job description is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Conditions
Nearly continuously: office environment
Work Environment and Level of Frequency typically required
Nearly Continuously:
Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously:
Sitting, hearing, listening, talking.
Often:
Repetitive hand motion (such as typing), walking.
Seldom:
Bending, reaching overhead.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.
Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.
This position may require the…
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