Commuter Rail Office Spec

Description

Provides administrative and clerical support functions for Rail Operations. Serves as initial point-of-contact to the service unit. Supports and assists with coordinating various programs and special projects.

High school diploma or equivalent. Associates Degree in Business or Communications preferred.

• Two years in an office setting providing administrative or clerical support to include experience in office coordination between service units, departments and/or divisions.
• Event planning and/or meeting coordination minimum of 1 year of experience.
• Must have a valid Utah Driver's License, with no more than 4 moving violations in the past 3 years.
• Cannot have more than 1 violation of driving under the influence of alcohol, any drug, or the combined influence of any alcohol or any drug within the last 10 years.

Knowledge/

Skills:

• Computer skills (including Microsoft Office Suite/365)
• Basic knowledge of utilization of copiers, fax machines, email, e-communications (social media platforms), and other office tools (laminators, label makers, filing systems, and so on)
• Basic payroll systems including payroll auditing, verification, and processing
• Human resources information systems
• Demonstrated proficiency with computer systems and operations at the intermediate level in MS Word, Excel, Outlook, and PowerPoint.
• Design communication posters and informationals preferred.
• Pass basic Grammar test.
• Type 40 net words per minute.
• Strong verbal and written communication skills.
• Customer Service.
• Perform basic data analysis, trending and tracking data.
• Organized.

Abilities:

• Communicate with a wide variety of stakeholders, UTA managers, employees and vendors.
• Work independently and as a team member.
• Work under limited supervision.
• Manage time efficiently and effectively.
• Prioritize job assignments.
• Handle urgent and emergency requests as needed.

UTA

Competencies:

• Embraces Outward Mindset - Exhibiting strong E.I. skills (self-awareness, self-management, social awareness, relationship management). Relating comfortably with people across levels, functions, culture, and geography. Partnering with others to get work done. Managing conflict. Seeking feedback without being defensive.
• Develops Self & Others - Taking action to continuously improve. Accepting assignments that broaden capabilities. Placing a high priority on developing others. Developing others through coaching, feedback, exposure, and stretch assignments.
• Ensures Fairness - Concerned with the welfare of others and expressing that concern on a personal level. Distributing resources fairly. Giving others a voice prior to reaching decisions that affect them. Reaching decisions through a fair process. Explaining to others why and how decisions were made that impact them.
• Puts Safety First - Acting as a Safety Ambassador by working safely, complying with requirements and serving as an example to others. Wearing required personal protective equipment. Supporting safety activities. Promptly reporting hazards, unsafe work practices, near misses, and accidents.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values Differences - Recognizing the value that different perspectives and cultures bring to an organization.
• Builds Effective Teams - Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.
• Drives Engagement - Creating a climate where people are motivated to do their best to help the organization achieve its objectives.
• Ensures Accountability - Holding self and others accountable to meet commitments.

An equivalent combination of relevant education and experience.

UTA reserves the right to determine the equivalencies of education and experience.

• Health, dental, vision, life/AD&D, short-term and long-term disability insurance (eligible after 30 days of employment), with Flexible Spending and Dependent Care accounts.
• Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, and dependent children.
• 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
• 10 paid holidays and two paid (2) floating holidays per year.
• Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
• Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
• Training, development, and career advancement opportunities.
• Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
• Free transit passes for employees, spouses, and dependent children.
• Employee assistance program - includes counseling, legal services, financial planning, etc.
• UTA Well - a comprehensive…