Document Scanning Project Specialist

Our client is a manufacturing organization focused on quality control and process verification. They are undertaking a critical records digitisation initiative to convert paper documentation into a secure digital filing system and are seeking detail-oriented Document Scanning Project Specialist to support this.

$25/hr - $27/hr

The Document Scanning Project Specialist will support a project focused on converting physical records into high-quality digital files. The Document Scanning Project Specialist is responsible for document preparation, scanning, indexing, quality control, and secure handling of sensitive information while ensuring accuracy and data integrity throughout the digitisation process.

• Prepare documents for scanning by removing staples, paper clips, sticky notes, and repairing damaged pages as needed.
• Organise files into proper batch order and ensure documents are ready for digitisation.
• Operate high-volume scanning equipment and document capture software to create clear digital records.
• Index and classify scanned documents using established file naming conventions and metadata standards.
• Perform quality checks to verify image clarity, completeness, orientation, and accuracy.
• Re-scan documents when necessary to meet quality requirements.
• Upload digital files into the document management system and ensure proper routing and storage.
• Reassemble and return physical documents to designated archive locations.
• Follow company protocols and regulatory requirements regarding data privacy and confidentiality.
• Perform basic scanner maintenance and report equipment issues as needed.

• Prior experience in document scanning, data entry, administrative support, records management, or a related function.
• Proficiency with Microsoft Office and/or Google Workspace.
• Strong attention to detail and organisational skills.
• Ability to maintain accuracy while performing repetitive tasks.
• Commitment to handling confidential and sensitive information appropriately.
• Ability to lift up to 50 pounds.
• Ability to sit or stand for extended periods and perform repetitive manual tasks.

• Experience with document capture and scanning software such as Adobe Acrobat, Kofax, or Fujitsu Paper Stream.
• Previous experience working in a manufacturing, quality, compliance, or records management environment.
• Familiarity with document retention and digital filing systems.

• High School Diploma or GED required; or equivalent.

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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