Philanthropy and Communications Events Coordinator

Details

Open Date 10/02/2026

Requisition Number PRN
46389B

Job Title Donor Relations Specialist

Working Title Philanthropy and Communications Events Coordinator

Career Progression Track P00

Track Level P2 - Developing, P1 - Entry Level Pro

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

The schedule for this position is designed to be primarily onsite, M-F with normal office hours, though due to the nature of this position, evenings and weekends are required as necessary when we have scheduled events and projects on deadline.

VP Area Academic Affairs

Department 00018 - Utah Museum of Natl Hist Oper

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 45,

Close Date 11/02/2026

Priority Review Date (Note - Posting may close at any time)

The Natural History Museum of Utah seeks an enthusiastic and highly-motivated Philanthropy and Communications Events Coordinator to help advance the Museum’s diverse fundraising and marketing initiatives. Reporting to the Manager, Philanthropy & Major Gifts, the successful candidate will support the Philanthropy and Communications Department by: designing and executing a robust calendar of donor and member events; supporting the fulfillment of special, private donor events and donor travel to domestic and international locations;

managing relationships with event vendors and partners; tracking event expenses and pending invoices; assisting with setup needs related to press conferences and special marketing events; assisting with our annual summer Gala; and providing general support to the department.

• Plan and produce NHMU Philanthropy and Communications Department annual events including special exhibition openings, Copper Club events, Member Preview Days, Lecture Series events, donor stewardship activities, weekend donor field trips, and more.

• Coordinate special events and activities related to the fulfillment of items sold through our annual fundraising gala. Examples of past projects include: planning a cocktail party and behind-the-scenes tour for 20 people at the Museum; designing and helping to book a nine-day trip to Argentina for two; creating a complete itinerary and coordinating equipment and reservations for a seven-day camping trip through Wyoming and Idaho for two;
  
  and more.

• Support department colleagues working in the PR and Marketing team as needed by helping to schedule and set up for promotional video shoots and press conferences.

• Provide critical day-to-day support of the Museum’s Philanthropy team including help with event invitations, tracking RSVPs, managing the reservation of event spaces, administrative tasks, and more. – Assist with the planning, preparation, and execution of NHMU’s Annual Gala.

• Work with members of the Museum’s Philanthropy Team to implement a wide range of special initiatives designed to foster deeper engagement for NHMU donors, including tours of the Museum and other unique experiences.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Donor Relations Specialist, I:
Requires a bachelor’s (or equivalency) with up to 2 years of directly related work experience or a master’s (or equivalency) degree.

Donor Relations Specialist, II:
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

The successful candidate should have: strong event skills and availability to attend…