Coordinator, Administrative Program

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Standard Hours per Week 40

Full Time or Part Time? Full Time

Monday – Friday, business hours. This position is located at 1925 E Spence Eccles Dr. Salt Lake City, UT, 84112

Pay Rate Range $42,000 to $45,000/annually

Close Date 12/07/2026

The Office of Student Affairs with the Spencer Fox Eccles School of Medicine ( SOM ) works closely with medical students to ensure they feel supported and successful during their time at the SOM by facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, and inclusivity.

The Administrative Program Coordinator provides administrative support to the SOM Student Affairs team. This position primarily takes the lead on the Visiting Student Learning Opportunity ( VSLO ) program and supports areas within Registrar and Scholarships and Financial Aid teams. In addition, involvement in and completion of recurring projects, and provide event support during busy seasons.

• Act as first point of contact for the School of Medicine’s students, faculty and guests; maintains a welcoming and positive environment within the Office of Student Affairs; provides administrative support to Student Affairs management and staff.
• Support the Registrar team as the primary lead for processing student applications for the Visiting Student Learning Opportunity ( VSLO ) program, including working closely with SFESOM departments, and assisting with main email inbox and communication pertaining to program.
• Assist with the launch of the VSLO catalog for incoming medical students by connecting with departments and coordinating application and catalog deadlines, including holding in-person and virtual workshops for training staff, students and faculty.
• Support the Scholarship and Financial Aid team with the yearly scholarship application process for incoming and current students.
• Support Scholarship and Financial Aid team by providing assistance with planning and coordinating in-person workshops for students and assisting with main email inbox.
• Running reports and assisting with holds on student’s records.
• Assist with policy and procedures implementation and upkeep.
• Create, update, and communicate on Student Affairs related Canvas courses and student credentialing processes, and badge access, including financial aid and scholarship assignments, as needed.
• Support major Student Affairs event committees, and events.
• Cross-train with and provides daily email and administrative support to Student Affairs Managers.
• As needed, back-up the front office.
• Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Nearly Continuously:
Office environment.

Nearing Continuously:
Sitting, hearing, listening, talking.

Often:
Repetitive hand motion (such as typing), walking.

Seldom:
Bending, reaching overhead.

Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform…