Philanthropy and Communications Events Coordinator

The Natural History Museum of Utah seeks an enthusiastic andhighly-motivated Philanthropy and Communications Events Coordinator to help advance the Museum's diverse fundraising and marketing initiatives. Reporting to the Manager, Philanthropy & Major Gifts, the successful candidate will support the Philanthropy and Communications Department by: designing and executing a robustcalendar of donor and member events; supporting the fulfillment ofspecial, private donor events and donor travel to domestic and international locations;

managing relationships with event vendors and partners; tracking event expenses and pending invoices;assisting with setup needs related to press conferences and specialmarketing events; assisting with our annual summer Gala; and providing general support to the department.

• Plan and produce NHMU Philanthropy and Communications Departmentannual events including special exhibition openings, Copper Clubevents, Member Preview Days, Lecture Series events, donor stewardship activities, weekend donor field trips, and more.
• Coordinate special events and activities related to the fulfillment of items sold through our annual fundraising gala.
  
  Examples of past projects include: planning a cocktail party andbehind-the-scenes tour for 20 people at the Museum; designing and helping to book a nine-day trip to Argentina for two; creating acomplete itinerary and coordinating equipment and reservations fora seven-day camping trip through Wyoming and Idaho for two; andmore.
• Support department colleagues working in the PR and Marketing team as needed by helping to schedule and set up for promotionalvideo shoots and press conferences.
• Provide critical day-to-day support of the Museum's Philanthropyteam including help with event invitations, tracking RSVPs,managing the reservation of event spaces, administrative tasks, andmore.
  
  - Assist with the planning, preparation, and execution ofNHMU's Annual Gala.
• Work with members of the Museum's Philanthropy Team to implementa wide range of special initiatives designed to foster deeper engagement for NHMU donors, including tours of the Museum and other unique experiences.

• EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience(Example: bachelor's degree = 4 years of directly related work experience).
• Department may hire employee at one of the following joblevels:
  • Donor Relations Specialist, I:
    Requires abachelor's (or equivalency) with up to 2 years of directly related work experience or a master's (or equivalency) degree.
  • Donor Relations Specialist, II:
    Requires abachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

The successful candidate should have: strong event skills and availability to attend weekend and evening events as the calendarrequires; very strong organizational skills and attention todetail; the ability to work with a wide range of partners
-including gala committees, vendors, internal departments, andothers - to execute successful events. The ideal candidateapproaches projects with a sense of urgency, is eager to help execute a wide variety of tasks, enjoys ensuring even the smallestjobs are completed with the greatest attention to detail, and has apassion for the mission of the Natural History Museum of Utah.

Experience with CRM software is a plus, but not required.

Full Time

Work Schedule

Summary:

The schedule for this position is designed to be primarily onsite, M-F with normal office hours,though due to the nature of this position, evenings and weekendsare required as necessary when we have scheduled events and projects on deadline.

Department: 00018 - Utah Museum of Natl Hist Oper

Location:

Campus

Pay Rate Range: 45,

Close Date: 11/02/2026