Admin Assistant

The Administrative Assistant plays a key role in supporting project teams, and principals, by handling administrative tasks, coordinating information, and helping ensure day-to-day operations run smoothly. This role is ideal for someone who is highly organized, proactive, and enjoys supporting multiple stakeholders in a fast-paced professional services environment.

Location: Salt Lake City, Utah 84111

The Administrative Assistant plays a key role in supporting project teams, and principals, by handling administrative tasks, coordinating information, and helping ensure day-to-day operations run smoothly. This role is ideal for someone who is highly organized, proactive, and enjoys supporting multiple stakeholders in a fast-paced professional services environment.

• Provide administrative support to project teams, and principals.
• Manage calendars, meeting scheduling, and conference room coordination.
• Assist with meeting preparation, agendas, and follow-up items.
• Coordinate travel arrangements and expense documentation as needed.

• Assist with organizing and maintaining project files in accordance with company standards.
• Support document control, formatting, and distribution of project-related materials.
• Help track deadlines, action items, and basic project coordination tasks.
• Assist with proposal, qualification, and marketing document preparation as needed.

• Serve as a point of contact for internal coordination and external communication when appropriate.
• Support onboarding of new team members by assisting with orientation.
• Help ensure consistent communication across teams and departments.

• Support the use of internal systems such as timekeeping, ERP, and project management tools (e.g., Ajera, Vantagepoint, Microsoft Office, Bluebeam).
• Assist with data entry, reporting, and basic tracking as requested.
• Provide general office and operational support to improve efficiency and consistency.

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• 2+ years of administrative experience, preferably in a professional services, engineering, or AEC environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and support multiple team members.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.

• Organization and time management
• Professional communication
• Collaboration and teamwork
• Initiative and problem-solving
• Adaptability in a dynamic work environment

• Prolonged periods sitting at a desk and working on a computer.
• Extended hours and weekend work are sometimes required to meet deadlines.

Industry: Administrative

Employment Type: Part-time

Location: Salt Lake City

Experience Level: Entry/Mid