Administrative Secretary - Teaching and Learning

• Reports To:
  
  ** Assigned Administrative Designees
• Starting Wage:** $ 47,091 annually
• Salary Schedule/Lane:
  ** 48/H
• Anticipated
  
  Start Date:
  
  ** 11/2/2026
• Priority Screen Date:
  ** 10/19/2026

• Work Calendar:
  ** 242 Day
• FTE:
  ** 1.0 (40.0 Hours per Week)
• Contract Status:
  ** Contract
• FLSA Status:
  ** Non
  - Exempt
• Reports To:
  
  ** Assigned Administrative Designees
• Starting Wage:** $ 47,091 annually
• Salary Schedule/Lane:
  ** 48/H
• Benefits:
  ** Eligible
• Anticipated
  
  Start Date:
  
  ** 11/2/2026
• Priority Screen Date:
  ** 10/19/2026

Positions Available:
One (1) Vacancy

* The Administrative Secretary --Teaching and Learning provides a wide variety of complex and confidential administrative and secretarial support to administrators and teachers on special assignment in different academic areas and offices. The position will effectively communicate with parents, students, teachers, and school administrators; coordinate and oversee department functions and procedures; have oversight of site programs and activities; and ensure efficient implementation of assigned functions.

This position will report to multiple assigned supervisors in the department and will also support their respective team members as appropriate.*

• All positions require selected candidates to be fingerprinted and successfully pass a criminal background check.
  * Additional minimum required qualifications for this position are:
• High school diploma or equivalent
• Minimum two (2) years experience working as a Secretary or Administrative Assistant
• Basic experience and proficiency using Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.) and experience using data based software
• Valid Driver's License and evidence of insurability with dependable/reliable access to transportation
• Speak, read, write, present professionally, analyze, understand, and interpret written and verbal communications in English
• Experience operating standard office equipment, including computer, phone, scanner, fax, and copy machines

• Experience using Power School, Business Plus, Smart Find Express, and Kronos or similar programs
• Advanced experience working in cloud-based applications, including securely sharing files in One Drive, collaborating on web-based documents, and experience with Microsoft Teams
• Experience with calendaring programs to schedule meetings with multiple people and set reminders for self and others about upcoming events
• Experience preparing and supporting meetings, taking accurate minutes, preparing and supporting professional development sessions, or other large profe

ssional events

• Experience maintaining a website and other public-facing communications
• Advanced proficiency in Microsoft Office Word, and Excel, including the ability to use spreadsheets efficiently, produce graphs and tables, perform calculations, and automation to process large amounts of data, and merge data into other documents
• Experience performing standard bookkeeping
• Demonstrated ability to speak, read, and write professionally, using a formal tone and formatting that is appropriate for work emails, letters, and business documents (e.g., sole source, MOUs)
• Experience using data collectors such as Microsoft Office Forms, Qualtrics, Survey Monkey, etc.,
• Spanish or other anguage proficiency, including ability to read, write, speak, and understand

• Oversee the work activities within the department and office to organize the schedule and assignments, monitor progress, and ensure completion within established guidelines
• Compile data from a wide variety of sources (e.g., MS Office Forms, timesheets, calendars, expenditures/budget, internet research, etc.) to analyze data, prepare reports, make recommendations, and prepare information for assigned supervisors and district offices
• Perform standard bookkeeping, including monitoring expenditures and encumbrances using information from accounting software, and maintain accurate records
• Utilize Excel spreadsheets efficiently to produce graphs and tables, perform calculations, and automation to process large volumes of data, and merge data into other documents
• Create and maintain a variety of records and process documents to build systems for workflow
• Maintain a wide variety of manual and electronic documents, web-based documents, files, and records, (e.g., budget data, Power School information, financial records, etc.) to provide up-to-date information and historical reference in accordance with established administrative…