Office Administrator

Priority Review Date (Note - Posting may close at any time)

Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building engagement and/or outside vendors. Work closely with executive and management coordination of local culture and engagement initiatives including planning and logistics.

Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. may perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various “back office” function.

conduct work assignments under moderate supervision.
Requires at least 1 year of related experience.

Office Administrator II– Intermediate / Independent Support Performs a broad range of administrative duties with moderate supervision. Exercises judgment in prioritizing work, coordinating activities, and resolving routine issues. May manage calendars, coordinate events, and support multiple stakeholders. Regularly handles confidential or sensitive information with discretion.
Office Administrator III – Advanced / Professional Support Performs complex administrative duties with minimal supervision, using independent judgment to manage priorities and resolve non-routine issues. Coordinates schedules, meetings, travel, and departmental activities, and prepares reports and correspondence. Maintains records and ensures information accuracy, security, and compliance. Handles sensitive and confidential matters with discretion. May support senior leaders and guide less‑experienced staff.
Department may hire from one of the above levels depending on experience and departmental needs.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Office Administrator, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

High attention to detail
Customer service skills
Active/valid driver’s license as occasional driving for business purposes may arise

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource Management at  if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong…