Calvin Smith Elementary Principals Secretary Job Salt Lake City area,Utah USA,Administrative/Clerical

Please note that this posting closes at 3:00 pm on the date listed above.

If you have questions regarding this position, please contact David Everett, Principal, at or email dseverett.

Job Title

Elementary Principal Secretary

Department

School

Supervisor

School Principal

Salary Schedule

Secretary Salary Schedule

Lane Placement

Contract Length

10.5 Months

FLSA Classification

Non
- Exempt

Job Summary

Under the supervision of the Elementary School Principal, the Elementary Principal Secretary is responsible for all student accounts, payroll, and the courteous and efficient operation of the school office. Responsible for the handling of student, faculty, and patron issues.

Duties include:

School Communication, Secretarial Functions, School Budget and Payroll, School Records, Equipment, Facilities, Supplies, Student Accounting, Enrollment, Attendance, Records, First Aid, Property Management, and other duties as assigned.

Essential Functions Administrative:

Maintains school continuity when Principal is out of the building. Assists Principal in implementing decisions concerning students, staff and patrons concerns and needs. Assists with school emergencies and school closures. Helps coordinate school emergency and evacuation procedures. Maintains appropriate confidentiality.

School Communications:

Assists students before and after school. Helps locate parents/guardians who have forgotten to pick up their children. Works with District personnel, teachers, staff, patrons, and students, keeping them aware of calendars, schedules and events through e-mail, daily bulletins, flyers, memos, notices and Parent Link. Assists district, PTA, School Community Councils, Business partners, patrons, volunteers and outside agencies in student and school affairs.

Coordinates with district transportation department on busing issues.

Secretarial Functions:

Answers phones, takes messages, assists students and teachers with phone calls. Prepares school handbook, first day packets and faculty policy manual. Maintains calendars. Assists teachers in scheduling SEP conference time. Assists in coordination of building usage, assemblies, and workshops. Prepares weekly or monthly school newsletter. Handles school correspondence and agendas. Distributes district and other mail. Assists teachers in coordinating field trips.

May be asked to attend faculty and other school meetings as needed. Files and stores school records. Orders and types student awards. Orders printing (certificates, report cards, attendance cards, etc.)

School Finances and Records:

Assists principal in maintaining and monitoring all school budgets (local, district, state and federal). Collects receipts and prepares deposits for all school funds. Processes and distributes checks for all school accounts payable. Reconciles bank account monthly and prepares reports for school and District. Prepares and is accountable for an annual audit. Tracks returned checks. Calculates and remits sales taxes and unclaimed property reports.

Equipment,

Facilities and Supplies:

Places orders for equipment, supplies and repairs and processes paper work for purchases. Responsible for distribution of supplies. Tracks school property and fixed assets, accountable to a yearly inventory.

Student Accounting, Enrollment, Attendance and Records:

Prepares time and attendance, other payroll reports and human resource documents. Assists teachers with Substitute Teacher System and/or finding emergency substitutes. Registers students, sends for student records and notifies staff members of special needs (ESL, resource, speech, medical alerts, custody concerns, homeless, etc.). Assists with daily and monthly student attendance procedures. Processes transfer of outgoing student and forwards cum folders. Keeps student files and records updated.

Tracks immunization through recording and reporting. Assists with Kindergarten registration.

First Aid/Medication for Students:

Handles medical emergencies, accidents and illnesses. Administers first aid, notifies parent or guardian and completes necessary paperwork. Responsible for following appropriate medication procedures. Assists with lice checks. Responsible for yearly medication training.

Property Management:

Schedules building rentals. Responsible for key security procedures. Maintains and resolves problems with office machines and trains others to use them.

Non-Essential Functions

Other duties as assigned.

Required Knowledge And Skills

Must have working knowledge of district policies and procedures…