Student Affairs Coordinator

The Office of Student Affairs with the Spencer Fox Eccles School of Medicine (SFESOM) works closely with medical students to ensure they feel supported and successful during their time at the SFESOMby facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, andinclusivity.

The Administrative Program Coordinator provides a variety of administrative support to the SFESOM Student Affairs team. This position supports the Registrar, The Visiting Student Learning Opportunities Program, Financial Aid events, and backing up frontdesk coverage. In addition, involvement in and completion ofer'ing recurring projects, and provide additional support during busyseasons, such as Dean's Reception and commencement.

• Occasionally acts as first point of contact for the School of Medicine's students, faculty and guests; maintains a welcoming and positive environment within the Office of Student Affairs; provides administrative support to Student Affairs management and staff.
• Assist the Registrar team with maintenance of data and runrequested reports and queries, generate internal transcripts,enrollment reports, letters of good standing, class statisticsreports, and verifications of education (and other needed requests) for medical students and Alumni verifications for licensure.
• Support with Registrar tasks including enrollment on main campus,posting of grades, auditing Course Catalogs, digitizing files forarchive and other tasks as assigned.
• Supports the course catalog and scheduling process which is published on main campus and inSFESOM Tools.
• Coordinates with the other Program Coordinator onall functions related to course registration (including adding/dropping of courses by deadlines), collection of grades and recording of final grades and student performance evaluations, andsubmit into People Soft, Tools, and any other databases as required.
• Maintain, review, and edit student records through thegraduation check process for certifying graduation requirements and awarding MD degrees, as well as masters degrees awarded. This includes auditing for duplicate course enrollment, gradeverifications, and coordinating with advisor when needed to ensuregraduation requirements are met for medical students.
• Supports the Registrar in the processing of student applications for the Visiting Student Learning Opportunity (VSLO) program, including working closely with SFESOM departments.
• Assist with the launch ofthe VSLO yearly catalog for incoming medical students by connecting with departments and coordinating application and catalogdeadlines.
• Supports Registrar by providing assistance with planning and coordinating in-person and virtual workshops for students, staff and faculty.
• Cross train in certain aspects of Financial Aid Office support including annual workshops and scholarship application review
• Running reports and assisting withholds on student's records.
• Assist with policy and proceduresimplementation and upkeep.
• Create, update, and communicate on Student Affairs related Canvas courses and student credentialingprocesses, and badge access, including financial aid and scholarship assignments, as needed.
• Support Student Affairs event committees, and events, such as Dean'sReception.
• Cross-train with and provides daily email and administrative support to Student Affairs Managers.
• Order supplies and order catering meals for events, as needed.
• Register traveltrips and issue reimbursements for students and staff, as needed.
• Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to thejob.

Work Environment and Level of Frequency typically required

Nearing Continuously:
Office environment.

Physical Requirements and Level of Frequency that may be required

Nearing Continuously:
Sitting, hearing,listening, talking.

Often:
Repetitive hand motion (such as typing),walking.

Seldom:
Bending, reaching overhead.

Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines.

Demonstrated human…