Office Administrators

Priority Review date is 8/14/2026.

Details

Open Date

Open Date 07/28/2026

Requisition Number

Requisition Number PRN
45768B

Job Title

Job Title Office Administrators

Working Title

Working Title Office Administrator

Career Progression Track P00

FLSA Code

FLSA Code Administrative

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Day

Work Schedule Summary

Yes, M-F 8am-5pm with flexibility for event support

VP Area

VP Area President

Department

Department 00298 - Student Development/Research

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $50,000 - $55,000

Close Date

Close Date 10/28/2026

Priority Review Date (Note
- Posting may close at any time)

Priority Review Date (Note
- Posting may close at any time) 08/14/2026

Working within the division of Student Affairs in the Associate Vice President ( AVP ) of Student Engagement office, the Office Administrator oversees general office operations for the AVP and supports the operations of the Engagement reporting departments. They coordinate all aspects of the daily office environment including, but not limited to, office operations, scheduling, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.

They coordinate office equipment maintenance and initiate repair requests coordinating work with campus and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with the campus community, vendors, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.

Responsible for managing office budget and contract/price negotiations with vendors. Provides accounting support, reception, payroll, facilities, maintenance, supply management, and various “back office” functions.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

RESPONSIBILITIES

• Manage the administrative functions of day-to-day operations and procedures of the AVP office and operations.
• Maintain all budget accounts, purchasing, billing, payroll, vendor and tenant contracts, and journal entries.
• Prepare all financial reports, including monthly budget statements, payroll, purchase cards; participation reports, and required documents.
• Review and approve payroll and personnel action forms.
• Review and understand all University and departmental policies and procedures, federal regulations, and contractual obligations. Coordinate, manage, and monitor all required implementation procedures.
• Coordinate details such as purchasing and personnel activities, document control, account coding for financial transactions, and manage the maintenance of departmental records.
• Manage travel for department, including registration, accommodations, flights, and reimbursements.
• Supports the AVP with financial reporting.
• Supports the administrative functions of the office of Student Affairs in and absence of administrative staff and works collaboratively with other Student Affairs administrators and staff.
• Work with the division of Student Affairs to provide high quality service, adding to the campus experience and representing the University of Utah to the highest standards.
• Track progress on initiatives, institutional priorities, and compliance needs for…