Administrative Assistant, Campus

With minimal supervision, provide administrative, fiscal, and coordination support to Campus Experience leadership across SLCC’s North and South Regions. Support the department’s focus on connection, coordination, and navigation by maintaining organized processes, accurate information, timely communication, and consistent administrative practices across campuses.

Coordinate budgeting and purchasing transactions, departmental records, meeting logistics, personnel support processes, equipment inventory, and routine reporting. Provide administrative and fiscal support for Navigation Hubs, Faculty Support Centers, and Event Support, working collaboratively with the employees responsible for those functions. Exercise independent judgment in prioritizing assigned work, resolving routine administrative issues, and following through on deadlines while handling sensitive information with discretion.

The current work arrangement includes four days on campus and one remote day per week, consistent with College policies and subject to supervisor approval and departmental needs. This schedule may be adjusted as policies or operational needs evolve. On-campus work is currently based at South City and Jordan campuses, with specific work locations and scheduling established in consultation with the employee to support departmental needs.

Occasional travel to other SLCC campuses is required.

• Maintain financial records and coordinate departmental budget tracking in collaboration with Campus Experience leadership, following established priorities and approved budgets. Prepare routine expenditure summaries and flag outstanding transactions, discrepancies, or potential budget concerns for leadership review.
• Process requisitions, invoices, purchasing card expense reports, reimbursements, budget transfers, one‑time payments, and other fiscal transactions for review and approval.
• Reconcile assigned departmental accounts monthly using Banner and supporting documentation. Identify discrepancies and coordinate corrections with appropriate personnel.
• Coordinate departmental purchases of equipment, materials, supplies, and approved event‑related items.
• Maintain departmental equipment and computer inventory records, track replacement schedules, and coordinate purchases, transfers, and updates with IT and appropriate campus partners.
• Coordinate staff travel arrangements, conference registrations, required approvals, and reimbursement documentation.

• Manage designated leadership calendars and coordinate appointments, departmental meetings, and planning sessions.
• Prepare agendas and meeting materials, document decisions and action items, and follow up on established deadlines.
• Maintain shared departmental calendars, recurring task schedules, administrative procedures, and document templates.
• Coordinate administrative logistics for departmental projects and initiatives, track milestones, and bring unresolved items to leadership’s attention.
• Independently complete assigned administrative projects and recommend improvements to recurring processes.
• Organize departmental files and shared resources so staff can locate current forms, procedures, and information.
• Coordinate competing requests with the designated supervisor to maintain clear priorities and timely completion.
• Assist leadership with planning staff development activities and departmental retreats, including scheduling, communications, materials, and logistical arrangements.

• Prepare and distribute professional correspondence, departmental updates, notices, and routine communications.
• Coordinate…