Executive Assistant Office Manager

Deiss Law PC is seeking an organized, dependable, and detail-oriented Office Manager / Executive Assistant to oversee the daily administrative operations of our small law firm. This individual will be responsible for keeping the office running efficiently, managing administrative and scheduling responsibilities, and providing direct executive support to the firm's lead attorney.

The ideal candidate is proactive, highly organized, comfortable managing multiple responsibilities, and capable of working independently in a fast-paced professional environment.

Deiss Law PC is seeking an organized, dependable, and detail-oriented Office Manager / Executive Assistant to oversee the daily administrative operations of our small law firm. This individual will be responsible for keeping the office running efficiently, managing administrative and scheduling responsibilities, and providing direct executive support to the firm's lead attorney.

The ideal candidate is proactive, highly organized, comfortable managing multiple responsibilities, and capable of working independently in a fast-paced professional environment.

• Oversee daily office operations and ensure the office remains organized, stocked, and running efficiently.
• Monitor and maintain office supplies, equipment, and other necessities, placing orders as needed.
• Answer incoming phone calls, direct callers to the appropriate staff members, and take messages when necessary.
• Handle incoming and outgoing mail, packages, and deliveries.
• Coordinate with vendors, service providers, and other third parties regarding office needs.
• Manage recurring monthly payment obligations for the firm, including insurance premiums, office expenses, and other administrative bills.
• Assist with miscellaneous administrative tasks, including occasional travel for mailing, deliveries, errands, and other firm-related business.

• Maintain the firm's docketing system, ensuring that case deadlines, hearings, and other important dates are accurately entered and tracked.
• Manage the firmwide calendar, adding court deadlines, hearings, depositions, meetings, and other scheduled events as necessary.
• Monitor upcoming deadlines and communicate important dates to attorneys and staff.
• Coordinate with attorneys and paralegals to ensure that deadlines and scheduling changes are promptly reflected in the firm's calendar.
• Assist with scheduling meetings, conference calls, and other appointments.

• Provide direct administrative and scheduling support to the firm's lead attorney.
• Monitor the lead attorney's email inbox, identify time-sensitive communications, and bring important matters to his attention.
• Maintain and organize the lead attorney's daily calendar, ensuring he is aware of upcoming meetings, appointments, hearings, and other commitments.
• Provide daily reminders and updates regarding scheduling obligations and priority matters.
• Assist with coordinating appointments, responding to scheduling inquiries, and managing correspondence as directed.
• Anticipate administrative needs and help the lead attorney stay organized and focused on his legal responsibilities.

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to independently manage competing priorities and meet deadlines.
• Professional and courteous telephone manner.
• Proficiency with Microsoft Office, Google Workspace, and general office software.
• Ability to handle confidential and sensitive information with discretion.
• Dependability, punctuality, and a proactive approach to problem-solving.
• Prior experience in office administration, executive assistance, or office management preferred.
• Experience in a law firm or other professional services environment is a plus, but not required.
• Familiarity with legal docketing and calendaring systems is preferred, but training can be provided.
• Ability to perform occasional local errands and deliveries as needed.

• Pay: $25–$30 per hour, depending on qualifications and experience.
• Schedule: Full-time, Monday through Friday.
• Location: Salt Lake City, Utah (in-person).

Deiss Law PC is a small litigation firm based in Salt Lake City, Utah. We are looking for someone who can take ownership of our administrative operations, maintain an organized and efficient office environment, and provide reliable support to our…