Program Assistants

Details

Open Date

Open Date 07/29/2026

Requisition Number

Requisition Number PRN
45764B

Job Title

Job Title Program Assistants

Working Title

Working Title Collections Assistant

Career Progression Track S00

Track Level S1 - Entry Level Support

FLSA Code

FLSA Code Nonexempt

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Standard Hours per Week 30

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Day

Work Schedule Summary

Flexible within: M-F 8-5

VP Area

VP Area Academic Affairs

Department

Department 00073 - Utah Museum of Fine Arts

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range 19.00

Close Date

Close Date 10/30/2026

Priority Review Date (Note
- Posting may close at any time)

Priority Review Date (Note
- Posting may close at any time) 08/14/2026

The UMFA is the state and the University fine arts museum, serving as a vital cultural resource for Utah and the broader region. Established in 1914, the Museum stewards an encyclopedic collection of more than 22,000 objects representing 5,000 years of human creativity across the globe. Through its exhibitions, programs, and collections, the UMFA advances understanding of the visual arts and their role in shaping and reflecting the human experience.

The Utah Museum of Fine Arts ( UMFA ) is looking for a motivated and detail-oriented individual to support the Collections department. This is a 30 hour per week, benefited position reporting to the Director of Collections and working closely with colleagues across the Museum.

The Collections Assistant manages and facilitates access to the collection. Responsibilities include coordinating appointments, working with Museum staff and external patrons, preparing object lists from the database, retrieving and assessing objects for suitability, preparing and overseeing appointments, safely moving artwork, and maintaining associated records and data.

Under the guidance of the Conservator, the Collections Assistant:

• Assists with conservation examinations
• Prepares conservation-grade adhesives and materials
• Executes Integrated Pest Management ( IPM ) functions under the guidance of the Conservator
• Supports preventive care measures and storage improvements

In collaboration with the Registration team, the Collections Assistant:

• Participates in regular inventory of the permanent collection
• Assists with managing physical space in collections storage
• Creates safe and appropriate housing for objects
• Supports reorganization projects in the collection storage areas

• Supports recordkeeping through filing, data entry, document preparation, internal research, scanning, and digital file organization.

Handles and transports objects safely within the Museum; assists with installation, deinstallation, packing, and unpacking of artworks.

Contributes to and helps revise collections-related internal procedures, including emergency response plans and collections protocols.

Participates in department meetings and contributes to additional projects and tasks related to collections care, documentation, and access as assigned.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Program Assistant,, I:
Requires little to no related experience.

• Exceptional organizational skills and attention to detail
• The ability to follow instructions, plan ahead, and manage multiple tasks
• A self-motivated and reliable work ethic,…