Procurement Specialist

Procurement Specialist

Location: Salt Lake City, Utah, or Phoenix, Arizona
Department: Operations
Reports To: Head of Operations
Salary/Pay: $65K To $85K / Year
FLSA Status: Full-Time, Exempt

About the Company

Founded in 1998, Nexus IT has evolved into one of the leading providers of Managed IT, Cybersecurity, and Cloud Services. Our company’s purpose-driven culture is built on a foundation of innovation, excellence, and human connection.

We’re not your typical IT provider — we care deeply about people, relationships, and the success of our clients. Our commitment to integrity and service has earned us a reputation as trusted technology partners for forward-thinking organizations.

As Nexus IT enters an exciting growth phase fueled by a $60 million capital commitment from Metropolitan Partners Group, we’re expanding our reach into new territories. The Procurement Specialist will play a pivotal role in supporting our growth.

Purpose of the Role

The purpose of the Procurement Specialist role is to establish and operate a disciplined, scalable procurement function. This role creates structure, reduces waste, and eliminates friction across the organization by professionalizing how Nexus purchases, negotiates, renews, and manages all hardware and software assets.

How You Create Value

You create value by reducing cost, improving accuracy, and eliminating chaos from the purchasing and renewal process. Clean procurement directly enhances client satisfaction through predictable delivery, lowers operational friction for frontline teams, and protects margins through better vendor negotiation and standardized buying practices. Internally, you provide leadership with clear visibility into spend, renewal cycles, and cost‑saving opportunities that strengthen both profitability and service quality.

Essential Duties and Responsibilities Procurement Process & Structure

• Build and implement standardized procurement workflows.
• Own procurement documentation, approval workflows, and budget alignment.
• Implement controls around quoting, ordering, and delivery tracking.
• Complete monthly reporting on completed and in‑progress projects.

Client Hardware Procurement

• Manage all client hardware sourcing, quoting, ordering, and delivery logistics.
• Maintain vendor relationships for preferred hardware lines (servers, endpoints, networking equipment, etc.).
• Ensure hardware recommendations align with standards and supportability.

Software Licensing & Renewals

• Track all client and internal software licensing, maintenance, and subscription renewals.
• Ensure timely renewals and opportunities for optimization.
• Collaborate with Customer Success Managers and Territory Sales Managers to forecast upcoming renewals and communicate proactively.

Vendor Contract Management & Negotiation

• Negotiate pricing and terms with distributors, vendors, and service providers.
• Evaluate vendors based on cost, quality, delivery performance, and contract value.
• Maintain up‑to‑date vendor documentation, contacts, and escalation paths.

Internal Procurement

• Partner with internal teams to deliver timely procurement support.
• Standardize internal procurement to support onboarding, asset lifecycle, and security/compliance requirements.
• Ensure labor deliverables occur within budget and project scope.
• Partner with Finance to align purchasing decisions with budget and forecast.

Asset & Inventory Oversight

• Track procurement lifecycle: quoting ? purchasing ? delivery ? documentation ? asset tracking.
• Maintain accurate records for warranty, lifecycle, and depreciation schedules.
• Support audits for procurement, security, compliance, and vendor management.

Key Success Factors

• Process-First Thinking:
  Designing workflows that reduce noise and increase consistency.
• Vendor Leverage:
  Negotiating effectively to drive cost and value advantages.
• Accuracy & Attention to Detail:
  Zero tolerance for errors in quotes, renewals, or SKUs.
• Communication & Coordination:
  Keeping internal teams and clients informed, avoiding surprises, and setting clear expectations.
• Predictability:
  Ensuring procurement is proactive—keeping renewals, shipments, and purchasing cycles on or ahead of schedule.
• Technical Familiarity:
  Understanding…